Finance & Procurement Coordinator

Commonwealth Of Virginia; Norwich; On-site; GBP 39,000 - 57,000; Full time

Job summary

Norfolk State University is seeking a Fiscal Operations Coordinator who will manage procurement, budget monitoring, and monthly reconciliations while delivering excellent customer service to IT faculty, staff, students, vendors, and campus partners.

The role supports departmental operations and ensures compliance with university policies, working with ERP systems and financial workflows to improve processes and reporting.

Qualifications

• Experience providing administrative, fiscal, or customer service support.
• Knowledge of general office practices and customer service principles.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication with professional interaction.
• Proficiency with MS Office and ability to learn new software quickly.

Responsibilities

• Monitor departmental budgets, expenditures, commitments, and available balances; identify variances and report to leadership.
• Coordinate procurement activities: create requisitions, obtain quotes, process purchase orders, renewals, and payments.
• Process SPCC transactions and reconcile monthly expense reports.
• Complete timely fiscal year‑end procedures per university guidelines.
• Assist executive administration with travel authorizations and expense reports.

Skills

Administrative support

Fiscal coordination

Procurement

Customer service

MS Office

Communication

Tools

eVA

Workday

Colleague

TeamDynamix

Job description

Norfolk State University is seeking a Fiscal Operations Coordinator who will manage procurement, budget monitoring, and monthly reconciliations while delivering excellent customer service to IT faculty, staff, students, vendors, and campus partners.

The role supports departmental operations and ensures compliance with university policies, working with ERP systems and financial workflows to improve processes and reporting.