Strategic Executive Assistant to the Deputy Vice-Chancellor

Hartpury University and College; Gloucester; Hybrid; GBP 29,000 - 31,000; Full time

Benefits offered by this job

Hybrid working

Generous annual leave

Wellbeing support

LGPS pension

Employee discounts

Onsite fitness facilities

CPD support

Flexible working

Enhanced maternity/paternity leave

EV salary sacrifice scheme

Free campus events

Shuttle bus

Job summary

Hartpury University and Hartpury College is seeking a highly organised Personal Assistant to provide executive support to the Deputy Vice-Chancellor and wider executive team. The role manages complex diaries, prepares papers and minutes, and coordinates governance activities from a base that embraces hybrid working in Gloucestershire.

The successful candidate will have PA/EA experience, strong Microsoft 365 skills, and a professional, discreet approach to sensitive information, with the ability

Qualifications

• Experienced PA/EA or senior administrator with excellent organisational skills.
• Capable of managing multiple priorities in a fast-paced environment.
• Strong interpersonal skills to engage stakeholders at all levels.
• Discretion with sensitive and confidential information.
• Proactive, adaptable, and able to use initiative.
• Experience with producing high-quality documentation using MS 365.
• Experience in education/Higher Education is advantageous.

Responsibilities

• Manage complex diaries, meetings and communications, ensuring priorities are effectively coordinated.
• Prepare agendas, papers, minutes and briefing materials to support decision-making and governance activities.
• Monitor actions, projects and key institutional priorities, helping to ensure progress is tracked and deadlines are met.
• Build positive working relationships with internal and external stakeholders and act as a key point of contact within the Executive Office.
• Support the delivery of events, projects and wider administrative activities across the Deputy Vice-Chancellor's portfolio.
• Maintain accurate records and documentation, ensuring information is managed securely and confidentially.

Skills

Organisational skills

Multitasking

Communication

Discretion

Stakeholder management

Tools

Microsoft 365

Job description

Hartpury University and Hartpury College is seeking a highly organised Personal Assistant to provide executive support to the Deputy Vice-Chancellor and wider executive team. The role manages complex diaries, prepares papers and minutes, and coordinates governance activities from a base that embraces hybrid working in Gloucestershire.

The successful candidate will have PA/EA experience, strong Microsoft 365 skills, and a professional, discreet approach to sensitive information, with the ability