Personal Assistant To The Deputy Vice-Chancellor

Hartpury University And Hartpury College; Gloucester; Hybrid; GBP 35,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

Generous annual leave

LGPS pension

Employee discounts

Onsite fitness facilities

CPD support

Flexible working

Enhanced maternity/paternity leave

EV salary sacrifice scheme

Seasonal campus events

Shuttle bus access

Job summary

Hartpury University and Hartpury College is seeking a highly organised Personal Assistant to provide executive support to the Deputy Vice-Chancellor and the wider executive. You will manage complex diaries, prepare papers and minutes, monitor progress on priorities and build relationships with internal and external stakeholders as a key contact in the Executive Office.

The role offers hybrid working, generous benefits and the opportunity to contribute to governance and strategic activities

Qualifications

• Experience as Personal Assistant/Executive Assistant or senior administrator with strong organisational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communicator with strong interpersonal skills and ability to engage stakeholders at all levels.
• Professional and discreet with sensitive information; proactive and adaptable.
• Experience producing high-quality documentation and correspondence.

Responsibilities

• Manage complex diaries, meetings and communications with priority coordination.
• Prepare agendas, papers, minutes and briefing materials for governance decisions.
• Monitor actions and projects to track progress and deadlines.
• Build relationships with internal and external stakeholders as a key contact in the Executive Office.
• Support events, projects and administrative activities across the Deputy Vice-Chancellor's portfolio.
• Maintain accurate records and confidential documentation.

Skills

Executive support

Diary management

Communication

Stakeholder engagement

Microsoft 365

Education

Experience in HE environment

Tools

Microsoft 365

Job description

We are seeking a highly organised, professional and proactive Personal Assistant to provide executive support to the Deputy Vice-Chancellor and wider executive.

• Manage complex diaries, meetings and communications, ensuring priorities are effectively coordinated.
• Prepare agendas, papers, minutes and briefing materials to support decision-making and governance activities.
• Monitor actions, projects and key institutional priorities, helping to ensure progress is tracked and deadlines are met.
• Build positive working relationships with internal and external stakeholders and act as a key point of contact within the Executive Office.
• Support the delivery of events, projects and wider administrative activities across the Deputy Vice-Chancellor's portfolio.
• Maintain accurate records and documentation, ensuring information is managed securely and confidentially.

About You

• An experienced Personal Assistant, Executive Assistant or senior administrator with excellent organisational skills.
• Confident managing multiple priorities and working effectively in a fast paced environment.
• An excellent communicator with strong interpersonal skills and the ability to engage with stakeholders at all levels.
• Professional and discreet when handling sensitive and confidential information.
• Proactive, adaptable and able to use initiative to resolve issues and support the smooth running of executive activities.
• Strong Microsoft 365 skills and experience producing high-quality documentation and correspondence.
• Experience within an educational setting, particularly Higher Education, would be advantageous but is not essential.

We offer a fantastic package of staff benefits including:

• Hybrid working arrangements with blended approach of office and home working
• Generous annual leave entitlement
• Wellbeing support including our Employee Assistance Programme
• Generous pension scheme Local Government Pension Scheme (LGPS)
• Employee Discounts Scheme
• Onsite fitness facilities
• Support for continuous professional development
• Flexible working opportunities available
• Enhanced maternity, adoption and paternity leave
• Electric Vehicle Salary Sacrifice Scheme, launching in 2026
• Free entry to seasonal events on campus
• Access to a shuttle bus (Gloucester Routes)

About Us

Hartpury University and Hartpury College are among the UK’s leading specialist education providers in agriculture, animal, equine, sport and veterinary nursing. Located in Gloucestershire, Hartpury University and Hartpury College sit side-by-side on a beautiful 360-hectare campus. We provide world-class facilities to more than 4,500 university and college-level students studying undergraduate and postgraduate degrees, A-levels and diplomas, as well as undertaking industry research. The University is rated top 10 in the UK for Teaching Quality (The Times and Sunday Times Good University Guide 2025) and has 97% graduate employability, whilst the College is rated Ofsted Outstanding in all areas.Our passionate, innovative business culture and strong support networks make Hartpury an exceptional place to develop professionally and progress your career.

At Hartpury, we’re committed to promoting a diverse and inclusive workplace – a place where we can all be ourselves and everyone feels respected and valued. As a Disability Confident Employer, we actively welcome applications from ethnically diverse backgrounds, LGBTQI+ communities and disabled candidates. We offer an interview to any disabled applicant who meets the essential criteria for the role. We’ll also ensure fair treatment and provide reasonable adjustments throughout our recruitment process for anyone who needs them. As part of our commitment to equality, diversity and inclusion we offer a range of inclusive policies, flexible working arrangements and a multi-faith space to support staff from different backgrounds.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.