Personal Assistant to the Deputy Vice-Chancellor

LGBT Jobs; Gloucester; Hybrid; GBP 29,000 - 31,000; Full time

Benefits offered by this job

Hybrid working

Generous annual leave

Employee Discounts Scheme

Onsite fitness facilities

Wellbeing support

LGPS pension

Professional development

Flexible working opportunities

Maternity / Adoption / Paternity leave

Electric Vehicle Salary Sacrifice (202

Job summary

Hartpury University and Hartpury College is seeking a highly organised Personal Assistant to provide executive support to the Deputy Vice-Chancellor. The role includes diary management, meeting coordination, and preparation of governance materials, with a focus on confidentiality and effective stakeholder engagement.

The position offers hybrid working arrangements in Gloucestershire, with a generous benefits package and progression opportunities within a leading UK specialist education provider.

Qualifications

• Experience as Personal Assistant, Executive Assistant or senior administrator.
• Strong organisational skills and ability to manage complex calendars.
• Excellent communication and stakeholder engagement skills.
• Professional and discreet handling of confidential information.

Responsibilities

• Manage complex diaries, meetings and communications for the Deputy Vice-Chancellor.
• Prepare agendas, papers, minutes and briefing materials to support governance.
• Monitor actions and progress on key priorities and deadlines.
• Maintain relationships with internal and external stakeholders as a point of contact.
• Support events, projects and administrative activities within the Deputy Vice-Chancellor's portfolio.
• Maintain accurate records and ensure information is confidential.

Skills

Executive support

Diary management

Organisational skills

Microsoft 365

Tools

Microsoft 365

Job description

Personal Assistant to the Deputy Vice-Chancellor

Location: Hartpury, Gloucester, UK

Job Type: Permanent, Full-time

Pay: 3 salary type

Highlighted points for this job

• 37.5 hours per week
• Support to Deputy Vice-Chancellor
• Hybrid working arrangements
• Located in Gloucestershire
• Inclusive workplace policies
• Personal Assistant to the Deputy Vice-Chancellor
• £28,561 - £31,249 per annum
• 37.5 hours per week
• Permanent

About the Role

We are seeking a highly organised, professional and proactive Personal Assistant to provide executive support to the Deputy Vice-Chancellor and wider executive.

• Manage complex diaries, meetings and communications, ensuring priorities are effectively coordinated.
• Prepare agendas, papers, minutes and briefing materials to support decision-making and governance activities.
• Monitor actions, projects and key institutional priorities, helping to ensure progress is tracked and deadlines are met.
• Build positive working relationships with internal and external stakeholders and act as a key point of contact within the Executive Office.
• Support the delivery of events, projects and wider administrative activities across the Deputy Vice-Chancellor's portfolio.
• Maintain accurate records and documentation, ensuring information is managed securely and confidentially.

About You

• An experienced Personal Assistant, Executive Assistant or senior administrator with excellent organisational skills.
• Confident managing multiple priorities and working effectively in a fast-paced environment.
• An excellent communicator with strong interpersonal skills and the ability to engage with stakeholders at all levels.
• Professional and discreet when handling sensitive and confidential information.
• Proactive, adaptable and able to use initiative to resolve issues and support the smooth running of executive activities.
• Strong Microsoft 365 skills and experience producing high-quality documentation and correspondence.
• Experience within an educational setting, particularly Higher Education, would be advantageous but is not essential.

We offer a fantastic package of staff benefits including:

• Hybrid working arrangements with blended approach of office and home working
• Generous annual leave entitlement
• Wellbeing support including our Employee Assistance Programme
• Generous pension scheme Local Government Pension Scheme (LGPS)
• Employee Discounts Scheme
• Onsite fitness facilities
• Support for continuous professional development
• Flexible working opportunities available
• Enhanced maternity, adoption and paternity leave
• Electric Vehicle Salary Sacrifice Scheme, launching in 2026
• Free entry to seasonal events on campus
• Access to a shuttle bus (Gloucester Routes)

About Us

Hartpury University and Hartpury College are among the UK’s leading specialist education providers in agriculture, animal, equine, sport and veterinary nursing. Located in Gloucestershire, Hartpury University and Hartpury College sit side-by-side on a beautiful 360-hectare campus. We provide world-class facilities to more than 4,500 university and college-level students studying undergraduate and postgraduate degrees, A-levels and diplomas, as well as undertaking industry research. The University is rated top 10 in the UK for Teaching Quality (The Times and Sunday Times Good University Guide 2025) and has 97% graduate employability, whilst the College is rated Ofsted Outstanding in all areas. Our passionate, innovative business culture and strong support networks make Hartpury an exceptional place to develop professionally and progress your career.

At Hartpury, we’re committed to promoting a diverse and inclusive workplace – a place where we can all be ourselves and everyone feels respected and valued. As a Disability Confident Employer, we actively welcome applications from ethnically diverse backgrounds, LGBTQI+ communities and disabled candidates. We offer an interview to any disabled applicant who meets the essential criteria for the role. We’ll also ensure fair treatment and provide reasonable adjustments throughout our recruitment process for anyone who needs them. As part of our commitment to equality, diversity and inclusion we offer a range of inclusive policies, flexible working arrangements and a multi-faith space to support staff from different backgrounds. To find out more about our commitment to Equality, Diversity and Inclusivity, please click here.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

Candidates must be able to demonstrate their eligibility to work in the UK.

The closing date for receipt of applications is 9th November 2026. Interviews will be held on the 25th November 2026.

We reserve the right to close this vacancy before the specified closing date should we receive sufficient applications or in order to respond to business needs.