Strategic Executive Assistant to Tech Leaders (Hybrid)

OQC; Reading; Hybrid; GBP 32,000 - 52,000; Full time

Job summary

OQC is seeking a proactive Personal & Team Assistant to empower our Executive Leadership Team. You will manage calendars, coordinate travel, and handle high-level admin tasks to keep the business moving fast in a growing quantum tech company.

In this role you will build strong relationships across the organisation, streamline processes, and deliver polished presentations and reports to support strategic decisions in a dynamic, office-based environment.

Qualifications

• Experience providing executive or senior administrative support to senior leaders in a fast-paced organisation.
• Proven ability to manage complex diaries, competing priorities and changing schedules with confidence.
• Experience coordinating meetings, travel, events and business logistics.
• Strong stakeholder management skills with the ability to build trusted relationships across all levels of the business.
• Excellent organisational, planning and prioritisation skills with exceptional attention to detail.
• Outstanding written and verbal communication skills.
• Experience handling confidential and commercially sensitive information with discretion and sound judgement.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides and Drive) and standard business applications.
• A proactive, adaptable mindset with a passion for continuous improvement and collaborative working.
• Practical experience providing executive support (formal qualifications are not essential).

Responsibilities

• Manage complex executive diaries, balancing changing priorities to maximise leaders' time and business impact.
• Coordinate meetings, leadership forums, governance activities, travel and events, ensuring every detail is planned and executed seamlessly.
• Manage executive inboxes, communications and follow-up actions, ensuring priorities are handled efficiently and confidentially.
• Deliver high-quality administrative support, including expenses, purchase orders, documentation, onboarding and recruitment coordination.
• Prepare professional presentations, reports and business documents to support executive decision-making.
• Build strong relationships across OQC, providing responsive, proactive support to executives, stakeholders and visitors.
• Identify opportunities to improve processes, standardise ways of working and contribute to a resilient, collaborative Executive Support function.

Skills

Executive support experience

Diary management

Stakeholder management

Travel coordination

Communication skills

Project coordination

Education

Business Administration qualification

Tools

Google Workspace

Job description

OQC is seeking a proactive Personal & Team Assistant to empower our Executive Leadership Team. You will manage calendars, coordinate travel, and handle high-level admin tasks to keep the business moving fast in a growing quantum tech company.

In this role you will build strong relationships across the organisation, streamline processes, and deliver polished presentations and reports to support strategic decisions in a dynamic, office-based environment.