Strategic Executive Assistant & Office Manager

novion global; Greater London; Hybrid; GBP 28,000 - 34,000; Part time

Job summary

Novion LTD is seeking a highly capable Personal Assistant & Office Manager to support the CEO and oversee the daily operations of the London office. The role demands discretion, proactive thinking, and the ability to operate at senior executive level in a regulated environment.

You will act as the CEO's strategic right hand, manage diaries, prepare board materials, coordinate stakeholders, and ensure efficient office governance.

Qualifications

• Proven experience as a Senior PA, Executive Assistant, or Office Manager supporting C-suite leadership.
• Experience in fast-paced, regulated environments such as financial services or professional services is preferred.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to manage multiple competing priorities.

Responsibilities

• Provide high-level diary and inbox management for the CEO.
• Coordinate meetings, prepare agendas and board packs, and draft briefing materials.
• Take accurate minutes of meetings and follow up on actions with leadership teams.
• Oversee daily office operations and manage suppliers and facilities.

Skills

Senior PA

Executive Assistant

Office Manager

Microsoft Office

Discretion

Time management

Tools

Outlook

Word

Excel

PowerPoint

Job description

Novion LTD is seeking a highly capable Personal Assistant & Office Manager to support the CEO and oversee the daily operations of the London office. The role demands discretion, proactive thinking, and the ability to operate at senior executive level in a regulated environment.

You will act as the CEO's strategic right hand, manage diaries, prepare board materials, coordinate stakeholders, and ensure efficient office governance.