Stores & Logistics Coordinator

Matchtech; England; On-site; GBP 26,000 - 38,000; Full time

Job summary

Matchtech Group is seeking a Stores & Logistics Coordinator to oversee day-to-day stores and logistics across multiple sites within the defence and manufacturing sectors. The role involves receiving, storing, and dispatching materials, maintaining stock records, and supporting procurement and project needs.

The successful candidate will lead a small stores team, ensure traceability and health and safety standards, and drive improvements in stock control processes across Portland and Chertsey

Qualifications

• Experience in stores, warehouse, logistics, or stock control environment.
• Experience supervising a small team.
• Strong stock control and inventory knowledge.
• Good IT skills including Excel.
• Experience with ERP/MRP systems.

Responsibilities

• Coordinate daily stores and logistics activities across sites.
• Maintain stock records and traceability.
• Oversee receipt, storage, and dispatch of goods.
• Assist with stock checks and audits.
• Support health and safety compliance.
• Provide updates on stock levels to management.

Skills

Stock control

Inventory management

Team leadership

Attention to detail

IT skills

Communication

Education

Level 3 Logistics/ Warehousing

Tools

ERP/MRP systems

Jira

Sage

Job description

Our client, a leading organisation within the defence, security and manufacturing sectors, is seeking a Stores & Logistics Coordinator for a permanent position. The role will oversee the day-to-day stores and logistics function, ensuring materials, equipment and goods are received, stored, controlled and dispatched accurately and efficiently across multiple locations.
Working closely with Procurement, Production, Engineering and Project Management, the successful applicant will maintain reliable stock records, support project requirements and uphold high standards of traceability, health and safety and housekeeping.

Key Responsibilities:

• Coordinate and prioritise daily stores and logistics activities in line with operational and project requirements
• Provide guidance, support and day-to-day supervision to stores and logistics personnel
• Manage the receipt, checking, recording and secure storage of incoming goods
• Maintain accurate stock, inventory and traceability records, ensuring all stock movements are recorded
• Monitor stock levels and work with Procurement to address shortages and potential supply issues
• Oversee the picking and issue of materials and equipment to Production, Engineering and Project teams
• Coordinate the packaging, labelling and dispatch of goods, including deliveries, collections and courier requirements
• Investigate stock discrepancies, damaged goods, missing items and delivery errors
• Coordinate stock checks and stocktaking activities across the stores function
• Ensure stores areas are organised, secure, clean and compliant with workplace health and safety requirements
• Support the management of returned, damaged or rejected goods
• Identify and implement improvements to stores, stock control and logistics processes
• Provide management updates on stock levels, logistics activity, issues and operational requirements
• Support internal and external audits by maintaining accurate and accessible documentation

Job Requirements:

• Experience in a stores, warehouse, logistics, materials or stock control environment
• Experience supervising, coordinating or leading a small team
• Strong knowledge of stores, materials management, inventory control and stock records
• Accurate, methodical and organised approach with strong attention to detail
• Ability to coordinate the receipt, storage, movement and dispatch of goods
• Good IT skills, including Microsoft Office and Excel
• Experience using ERP, MRP or dedicated stock management systems
• Experience using Jira is desirable; familiarity with Sage would also be advantageous
• Good communication skills, with the ability to liaise with suppliers, couriers and internal departments
• Ability to investigate and resolve stock discrepancies, delivery issues and operational problems
• Understanding of workplace health and safety, stock traceability and quality requirements
• Ability to work independently, delegate tasks and make appropriate day-to-day decisions

Desirable Experience and Qualifications:

• Experience as a Government Furnished Equipment Controller, Technical Stores Controller, Inventory Controller or Stores Supervisor
• Experience within a defence, aerospace, engineering, manufacturing or other highly regulated environment
• Knowledge of controlled assets, traceable equipment and defence inventory
• Experience supporting multiple projects and operating across more than one stores location
• Level 3 qualification in Logistics, Warehousing, Supply Chain or a related discipline
• Leadership or supervisory qualification, FLT qualification or training in stock and inventory control
• Manual Handling and Workplace Health & Safety training
• IOSH or another relevant health and safety qualification
• Knowledge of import, export and shipping documentation

Security and Eligibility Requirements:

• Applicants must be a sole UK national and hold only a British passport
• Applicants must currently hold SC Clearance or be willing and eligible to obtain it
• Applicants must be able to satisfy UK Security Clearance requirements
• Applicants must live within a commutable distance of the relevant site
• Previous experience within the defence sector is highly advantageous

Working Environment:

The stores function operates across multiple locations, including a single-person stores operation in Portland and a small stores team in Chertsey. The successful applicant will be expected to take ownership quickly, support effective collaboration across departments and help maintain consistent standards across both sites.
If you have experience in stores, logistics, materials or stock control and are seeking a permanent opportunity within a defence and manufacturing environment,