Stores & Logistics (Team Lead)

Proactive Global; England; On-site; GBP 40,000 - 50,000; Full time

Job summary

Proactive Global is seeking an experienced Stores & Logistics Team Lead to oversee stores and logistics operations in a specialist technical environment. The role covers receiving, storing, controlling and dispatching materials, with close collaboration across procurement, engineering, production and project teams.

You will lead the stores team, maintain accurate stock records, ensure health and safety standards, and support continuous improvement.

Qualifications

• Experience leading stores, logistics or stock control teams.
• Background in defence or highly regulated technical environments preferred.
• Experience managing Government Furnished Equipment (GFE) is advantageous.
• Strong stock control, inventory management and asset tracking knowledge.
• Experience coordinating receipt, storage, movement and dispatch of goods.
• Excellent organization and time-management; able to handle competing priorities.
• Proficient IT skills including Excel and basic office software.

Responsibilities

• Lead day-to-day Stores & Logistics activities, allocate workloads and set priorities.
• Provide guidance and supervision to stores personnel.
• Oversee receipt, inspection, storage, and recording of incoming goods against PO
• Maintain accurate stock records and ensure traceability of stock movements.
• Monitor stock levels and coordinate with Procurement on shortages.
• Coordinate picking and issuing of materials to engineering/production/project teams.
• Oversee packing, labeling and dispatch of goods; arrange deliveries and couriers.
• Resolve delivery issues with suppliers and internal departments.
• Investigate stock discrepancies and damaged/missing items.
• Conduct regular stock checks and stocktaking activities.
• Keep stores areas organized, secure, clean and compliant with health & safety.
• Maintain documentation for stock control, logistics, and traceability.
• Support management and control of Government Furnished Equipment (GFE).
• Adhere to company procedures, quality requirements and safety standards.
• Identify improvements in stores, inventory and logistics processes.
• Support audits and implementation of new systems/practices.

Skills

Stores leadership

GFE Controller

Defence background

Stock control

Inventory management

Compliance & safety

Excel skills

Education

GCSE English & Maths

Tools

Sage

Jira

Job description

Stores & Logistics Team Lead

About the Company

Our client is seeking an experienced Stores & Logistics Team Lead to oversee the day-to-day operations of their stores and logistics function within a specialist technical environment.

Ideally, you will come from a defence background and have previous experience in a similar stores or logistics leadership position. Experience as a Government Furnished Equipment (GFE) Controller would be particularly advantageous.

This is an excellent opportunity for someone who can bring existing knowledge and experience to the role, take ownership of the stores function and make an immediate contribution.

About the Role

As Stores & Logistics Team Lead, you will be responsible for coordinating and overseeing the stores and logistics operation, ensuring materials, equipment and goods are received, stored, controlled and dispatched accurately and efficiently.

You will provide day-to-day leadership and coordination of the stores function, ensuring materials and equipment are available when required to support engineering, production and project activities.

The role will involve working closely with Procurement, Engineering, Production and Project Management, maintaining accurate stock records and ensuring high standards of inventory control, traceability, housekeeping and health and safety.

You will also support continuous improvement across stores and logistics processes, identifying and resolving operational issues while ensuring the smooth running of the department.

Key Responsibilities

• Lead and coordinate the day-to-day activities of the Stores & Logistics function, allocating workloads and prioritising tasks.
• Provide guidance, supervision and support to stores personnel.
• Oversee the receipt, inspection, checking and storage of incoming goods, ensuring deliveries are accurately recorded against purchase orders.
• Maintain accurate stock and inventory records, ensuring all stock movements are recorded and traceable.
• Monitor stock levels and work closely with Procurement to identify potential shortages and supply issues.
• Coordinate the picking and issuing of materials and equipment to engineering, production and project teams.
• Oversee the preparation, packaging, labelling and dispatch of goods.
• Arrange and monitor deliveries, collections, couriers and other logistics requirements.
• Liaise with suppliers, couriers and internal departments to resolve delivery issues and discrepancies.
• Investigate stock discrepancies, damaged goods, missing items and delivery errors.
• Coordinate regular stock checks and stocktaking activities.
• Ensure stores areas remain organised, secure, clean and maintained to a high standard.
• Maintain accurate stock control, logistics and traceability documentation.
• Support the management and control of Government Furnished Equipment (GFE), where applicable.
• Ensure all activities are carried out in line with company procedures, quality requirements and health and safety standards.
• Identify opportunities to improve stores, inventory management and logistics processes.
• Support audits, process improvements and the introduction of new systems and working practices.

Essential Skills & Experience

• Previous experience in a Stores, Logistics, Warehouse or Stock Control leadership role.
• Ideally, a background within the defence industry or a similar highly regulated technical environment.
• Experience managing or controlling Government Furnished Equipment (GFE) would be highly advantageous.
• Strong understanding of stock control, inventory management and asset tracking.
• Experience coordinating the receipt, storage, movement and dispatch of goods.
• Strong organisational and time-management skills, with the ability to manage competing priorities.
• Good IT skills, including Microsoft Office and Excel.
• Strong communication skills, with the ability to liaise effectively with internal departments, suppliers and external providers.
• Ability to investigate and resolve stock discrepancies and operational issues.
• Confident managing workloads and supporting team members.
• Good understanding of workplace health and safety requirements.
• Strong attention to detail and a methodical approach to work.
• Ability to work independently, take ownership and make an immediate contribution.

Desirable Experience

• Previous experience as a Government Furnished Equipment (GFE) Controller.
• Experience within defence, aerospace, engineering or manufacturing.
• Familiarity with Sage, Jira or other ERP, MRP and stock management systems.
• Experience managing technical equipment, components or controlled and traceable materials.
• Knowledge of import/export procedures and shipping documentation.
• Experience supporting audits and inventory investigations.
• Knowledge of quality management, traceability and ISO-certified environments.

Experience with Sage and Jira would be advantageous, although training can be provided.

Qualifications

• GCSEs (or equivalent) in English and Mathematics.
• Relevant manual handling and workplace Health & Safety training.

The following would be advantageous:

• Level 3 qualification in Logistics, Warehousing, Supply Chain or a related discipline.
• Leadership or supervisory qualification.
• Valid FLT qualification.
• IOSH or another relevant Health & Safety qualification.
• Training or qualifications in stock and inventory control.

Security & Eligibility Requirements

• Must be a sole UK National and hold only a British passport.
• Must already hold Security Check (SC) clearance or be willing and eligible to undergo the clearance process.
• Must live within daily commuting distance of Portland, Dorset.

The Ideal Candidate

You will be an experienced, hands-on Stores & Logistics professional who ideally comes from a defence background and understands the importance of accurate equipment management, stock control and traceability.

You will ideally have previous GFE Controller experience and be confident taking ownership of the stores function with minimal supervision.

Our client is looking for someone who can hit the ground running, bring relevant industry knowledge and experience, and make a positive contribution from day one.

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.