Stock & Logistics Administrator

Thistle Seafoods Ltd; Uddingston; On-site; GBP 18,000 - 24,000; Full time

Job summary

Thistle Seafoods Ltd. is seeking a detail-focused Stock & Logistics Administrator to support day-to-day administration of stock and logistics operations. You will ensure stock records are accurate and aligned with physical stock, while maintaining traceability and documentation across the business.

The role requires strong organisation, attention to detail, and the ability to work with multiple teams. Flexibility to adjust hours may be needed to meet business needs.

Qualifications

• Organised with strong attention to detail and accurate record-keeping.
• Willingness to learn new systems and processes.
• Ability to work with multiple teams and maintain confidentiality.

Responsibilities

• Maintain accuracy of stock records in the management systems.
• Track stock intake and transfers in logistics logs.
• Assist with regular stocktakes and ensure alignment with physical stock.
• Record and reconcile discrepancies between physical and system stock.
• Maintain export container records and traceability documentation.
• Ensure timely completion of stock and logistics documentation.
• Collaborate with operations, warehouse and logistics teams on stock movements.

Skills

Stock control

Logistics administration

Attention to detail

Data handling

Communication skills

Process adherence

Confidentiality

Tools

Stock management systems

Job description

This role will be responsible for supporting the day-to-day administration of stock and logistics operations, ensuring that stock records are accurate, up to date and aligned with physical stock across the business.

Key Responsibilities

• Maintain accuracy of stock management systems and ensure records are kept up to date.
• Track and maintain logistics logs, including stock intake and stock transfers.
• Assist with the administration and organisation of regular stocktakes.
• Ensure physical stock levels are accurately reflected within the relevant systems.
• Investigate and resolve discrepancies between physical and system stock.
• Maintain accurate records relating to export containers, ensuring all relevant information is recorded and traceable.
• Maintain and update traceability records in line with company requirements.
• Ensure all stock and logistics documentation is completed accurately and in a timely manner.
• Work closely with the wider operations, warehouse and logistics teams to ensure stock movements are accurately recorded.
• Support the team with general stock and logistics administration as required.
• Maintain a high level of organisation across all records, systems and documentation.

Skills/Personal Attributes:

• Is highly organised and methodical in their approach.
• Has excellent attention to detail and understands the importance of accurate records.
• Is confident working with computer systems and data.
• Can follow processes and procedures consistently.
• Is comfortable identifying discrepancies and taking the initiative to investigate them.
• Has good communication skills and can work effectively with different teams.
• Is reliable and able to manage their workload independently.
• Is willing to learn new systems, processes and aspects of the role.
• Understands the importance of confidentiality, accuracy and traceability.
• Has a proactive approach and takes ownership of their responsibilities.

Experience:

• Previous experience in stock control, logistics administration, warehousing, manufacturing or a similar environment would be beneficial, but is not essential.
• The most important qualities are organisation, accuracy, attention to detail and a willingness to learn. The successful candidate will be given the training and support required to develop a strong understanding of our stock and logistics processes.

Other Relevant Information:

• Flexibility to adjust working hours on occasions to meet the needs of the business.