Sterile Services Admin Assistant

Somerset NHS Foundation Trust; Taunton; On-site; GBP 21,000 - 25,000; Part time

Benefits offered by this job

Flexible working options to help you

NHS pension scheme

Generous annual leave

Career development focus

Blue Light Card discounts

Job summary

Somerset NHS Foundation Trust is seeking a part-time administrative helper for the department, providing a reliable reception service to staff and visitors. You will assist with mail distribution, enquiries, and information handling in a busy NHS setting.

The role requires GCSEs A-C and teamwork experience, with advantageous exposure to administration and sterile services environments. Flexible hours and NHS pension are among the benefits offered.

Qualifications

• GCSEs A-C or equivalent.
• Experience working in a team environment.
• Experience in an administration role.
• Desirable: experience in a sterile services facility using a track and trace system.

Responsibilities

• Distribute incoming mail to relevant team members.
• Deal with internal and external enquiries daily.
• Provide a professional reception service to staff and visitors.
• Ensure information is accurately managed with reference to managers.
• File documents within the office.
• Use the T-DOC system to locate equipment.
• Organise and check loan instrumentation for surgery.

Skills

Teamwork

Customer service

Communication

Reception skills

Education

GCSEs A-C

Tools

T-DOC system

Job description

Main duties of the job

• Distribute incoming mail to relevant member of the team within the department
• To deal with internal/external enquiries on a daily basis
• To provide a professional reception service to all staff and visitors to the department
• Ensure information is accurately dealt with on a daily basis referring to performance manager, team leader or management where necessary
• To be responsible for filing documents within the office
• To be responsible for using the T-DOC system to locate equipment
• To organise and check loan instrumentation for surgery

Main duties of the job

• Distribute incoming mail to relevant member of the team within the department
• To deal with internal/external enquiries on a daily basis
• To provide a professional reception service to all staff and visitors to the department
• Ensure information is accurately dealt with on a daily basis referring to performance manager, team leader or management where necessary
• To be responsible for filing documents within the office
• To be responsible for using the T-DOC system to locate equipment
• To organise and check loan instrumentation for surgery

About us

At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer, Please see attached Job Description & Person Specification for further details of duties and responsibilities. Hours are Monday - Friday 10:00 - 15:00. Hours are Monday - Friday 10:00 - 15:00.

Qualifications Essential

• Good standard of Education including GCSE's A- C

Experience Essential

• Working within a team environment

Desirable

• Experience of working within an administration role
• Experience of working within a sterile services facility using a track and trace system

Additional Criteria Essential

• Ability work outside contractual hours where required

Person Specification

• Good standard of Education including GCSE's A- C
• Working within a team environment
• Experience of working within an administration role
• Experience of working within a sterile services facility using a track and trace system

Benefits and perks

• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential
• Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Why Somerset?

Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London. The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future. Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.