Station Administrator - Part Time - Newcastle Airport

Swissport; Newcastle upon Tyne; On-site; GBP 55,104,000 - 68,880,000; Part time

Job summary

Swissport at Newcastle Airport is seeking a Station Administrator to provide efficient local administrative support on a part-time basis, with 15 hours per week across Tuesday and Wednesday. The role involves general office duties and frontline inquiries.

Responsibilities include managing security interviews, issuing offers and contracts, biometrics enrolment on day one, Dayforce enrolment, invoicing, and post handling. Candidates should be proficient in MS Office and fluent in English.

Qualifications

• Proficient in O365 SharePoint, MS Office Word and MS Excel.
• Good interpersonal skills with a customer-focused approach.
• Ability to follow processes and apply flexibility when required.
• Team player able to work in a fast-paced environment.
• Fluent English language skills.

Responsibilities

• Managing security interviews and onboarding processes.
• Issuing offers and contracts of employment.
• Biometric enrolment for new employees and DBS references.
• Assisting Dayforce enrolment and payroll-related tasks.
• Processing and issuing passes, badges and parking permits.
• Maintaining personnel files and GDPR compliance.
• Handling invoices, post, and general telephone enquiries.
• Managing petty cash, expenses and travel bookings.

Skills

SharePoint

MS Office

Interpersonal skills

Attention to detail

English proficiency

Job description

Station Administrator - Part Time – Newcastle Airport

Contract: Permanent

Contracted hours: 15 per week ( Tuesday and Wednesday but subject to change due business demand)

Hourly rate: £12.91 per hour rising after probation

Overview

Provide efficient and effective local administrative support.

Responsibilities

JOB RESPONSIBILITIES

The following responsibilities are associated with this job role:

• Managing security interview
• Issuing job offers and employee contracts of employment
• Attending inductions to biometrically enrol new employee (s) on their first day within the business and to explain referencing and DBS check process.
• Assisting employee(s) with Dayforce enrolment
• Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
• Processing and issuing car park pass applications
• Maintaining employee (s) paper and electronic personnel files in line with GDPR
• Processing and issuing airside vehicle permits
• Processing and issuing tools of the trade permits
• Preparing minutes of meetings
• Managing station stationary requirements in line with budget
• Ordering of unifroms in line with budget
• Processing eye care vouchers
• Answering general telephone enquiries
• Managing invoice administration through appropriate software system
• Processing post
• Notifying shared Service Centre of all new starters
• Notifying Shared Service Centre of all leavers
• Managing and reconciliation of petty cash budget
• Processing expense claims for employees not registered on WebExpenses
• Processing hotel, flight and car bookings for employees not registered on Egencia
• Managing of water coolers and printers
• Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release.

The list is not exhaustive and may vary depending on local customer requirements and expansion of the Shared Service Centre

Qualifications

Qualifications and Competencies

• Proficient in O365 Sharepoint, MS Office Word, MS Office Excel
• Good interpersonal skills
• Ability to follow process and procedures and apply flexible approach when required
• Ability to work as a team in a fast-paced environment
• Ability to speak and understand English language
• he list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.