Dynamic Airport Station Administrator – Part Time

Swissport International AG; Newcastle upon Tyne; On-site; GBP 10,000 - 12,000; Part time

Job summary

Swissport International AG at Newcastle Airport is seeking a part-time Station Administrator to provide efficient local administrative support. The role covers HR admin, onboarding, document processing, and general office tasks in a fast-paced environment.

The position offers a 15-hour week, Tuesday and Wednesday, with an hourly rate of £12.91, rising after probation, and requires good English and MS Office proficiency.

Qualifications

• Proficient in O365 Sharepoint, MS Office Word, MS Office Excel.
• Good interpersonal skills.
• Ability to follow process and procedures and apply flexible approach when required.
• Ability to work as a team in a fast-paced environment.
• Ability to speak and understand English language.

Responsibilities

• Managing security interview
• Issuing job offers and employee contracts of employment
• Attending inductions to biometrically enrol new employee(s) on their first day within the business and to explain referencing and DBS check process.
• Assisting employee(s) with Dayforce enrolment
• Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
• Processing and issuing car park pass applications
• Maintaining employee(s) paper and electronic personnel files in line with GDPR
• Processing and issuing airside vehicle permits
• Processing and issuing tools of the trade permits
• Preparing minutes of meetings
• Managing station stationary requirements in line with budget
• Ordering of uniforms in line with budget
• Processing eye care vouchers
• Answering general telephone enquiries
• Managing invoice administration through appropriate software system
• Processing post
• Notifying shared Service Centre of all new starters
• Notifying Shared Service Centre of all leavers
• Managing and reconciliation of petty cash budget
• Processing expense claims for employees not registered on WebExpenses
• Processing hotel, flight and car bookings for employees not registered on Egencia
• Managing of water coolers and printers
• Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release.

Skills

Interpersonal skills

Process adherence

Teamwork

English language

Tools

O365 Sharepoint

MS Office Word

MS Office Excel

Job description

Swissport International AG at Newcastle Airport is seeking a part-time Station Administrator to provide efficient local administrative support. The role covers HR admin, onboarding, document processing, and general office tasks in a fast-paced environment.

The position offers a 15-hour week, Tuesday and Wednesday, with an hourly rate of £12.91, rising after probation, and requires good English and MS Office proficiency.