Staffing Operations Administrator

Scottlogic; West of England; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

25 days annual leave

Family leave policies

Employer pension scheme

Group Life Assurance

Discounted gym membership

Cycle-to-work scheme

Job summary

Scott Logic is seeking a Staffing Operations Administrator to support the Staffing Operations function. You will help manage consultant workforce data, coordinate staffing activities, and ensure timely governance and reporting.

You will work closely with finance, commercial, business operations and senior management. Responsibilities include maintaining trackers, supporting recruitment lifecycle, and producing routine staffing reports.

Qualifications

• Excellent organisational and prioritisation skills.
• Proactive, well organised and dependable.
• Strong attention to detail and commitment to accurate record keeping.
• Strong written and verbal communication skills.
• Good working knowledge of Outlook, Teams, and Excel.
• Ability to maintain trackers, produce routine reports, and coordinate governance activities.
• Experience supporting governance meetings and reporting cycles.

Responsibilities

• Maintain staffing team records, systems and trackers.
• Support administration of consultant workforce allocations and project movements.
• Maintain view of consultant workforce availability, bench and assignment information.
• Support the end-to-end contractor recruitment lifecycle.
• Monitor client project related requests and identify supply picture using staffing tools.
• Attend staffing meetings, record minutes and follow up on actions.
• Support production of routine staffing reports and management information.
• Support staffing governance and continuous improvement activities.

Skills

Organisational skills

Proactive

Attention to detail

Communication skills

Outlook experience

Excel experience

Administrative experience

Tools

Staffing tools

Staffing software

Job description

We work with some of the UK’s biggest companies and government departments to provide a pragmatic approach to technology, delivering bespoke software solutions and expert advice.

In this role you will be working within the Staffing Operations team, providing administrative and operational support to the Staffing Operations function, helping to ensure the efficient delivery of consultant workforce management processes across Scott Logic. The role supports the maintenance of consultant workforce data, coordination of staffing team activities, reporting, governance administration, and stakeholder communication.

You will gain exposure to the core operations of a busy software consultancy, regularly liaising with finance, commercial, business operations, and senior management.

• Maintain staffing team records, systems and trackers.
• Support administration of consultant workforce allocations and project movements.
• Maintain view of consultant workforce availability, bench and assignment information.
• Support the end-to-end contractor recruitment lifecycle.
• Monitor client project related requests and identify supply picture using staffing tools.
• Attend staffing meetings, record minutes and follow up on actions.
• Support production of routine staffing reports and management information.
• Support staffing governance and continuous improvement activities.

There's plenty of opportunity to contribute more widely across Scott Logic, collaborating and sharing knowledge with colleagues, and to be involved in shaping operational processes.

Someone who will promote Staffing best practice, continuous improvement, and standardised ways of working.

Essential skills:

• Excellent organisational and prioritisation skills
• Proactive, well organised and dependable
• Strong attention to detail and commitment to accurate record keeping
• Strong written and verbal communication skills
• Good working knowledge of Outlook, Teams, and Excel
• Ability to maintain trackers, produce routine reports, and coordinate governance activities
• Ability to handle sensitive and confidential information appropriately
• Administrative or coordinator experience

• Experience supporting governance meetings and reporting cycles
• Experience supporting staffing, resourcing, workforce planning or operational processes
• Familiarity with staffing tools, capacity planning dashboards or allocation workflows

• 25 days’ annual leave, rising to 30 days with each year of service.
• Generous family leave policies.
• Access to an employer pension scheme and Group Life Assurance.
• A range of optional benefits such as discounted gym membership and a cycle-to-work scheme.
• A meaningful approach to evaluating your performance and providing feedback on your progress.

At Scott Logic, we value the flexibility of remote working alongside the value gained from spending time with our colleagues and clients. In our offices you’ll find employee-led clubs and events, as well as free games, books, and refreshments.

We have shared values that govern our behaviour toward others and the environment. We are proud to be a B Corp, a global movement of businesses driving for a more inclusive, equitable, and regenerative economy.

We believe diversity drives innovation, and embrace a culture where everyone can contribute, irrespective of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability.