Staffing Coordinator

Prime Years Care Agency Limited; Chesterfield; On-site; GBP 16,000 - 23,000; Part time

Job summary

Prime Years Care Agency Limited in Derbyshire seeks a proactive Staffing Coordinator to join our Chesterfield team. You will develop relationships with care homes, coordinate recruitment and onboarding, and ensure staffing bookings run smoothly.

This part-time role requires strong organisational skills, attention to detail, and excellent communication. You will help maintain worker records, verify compliance, and support payroll processes while delivering dependable staffing services to our

Qualifications

• Experience in end-to-end recruitment and employment legislation.
• Experience in health or social care.
• Excellent organisation and record keeping.
• Excellent communication and ability to build relationships with clients.
• Knowledge of UK GDPR and confidentiality.

Responsibilities

• Identify care homes and potential clients and develop opportunities.
• Coordinate recruitment and onboarding of workers.
• Maintain accurate worker records and compliance checks.
• Match available workers to client requirements and shifts.
• Coordinate timesheets and payroll information for clients.

Skills

Recruitment experience

Care sector experience

Organisational skills

Communication skills

UK GDPR knowledge

Job description

Prime Years Healthcare Staffing is a growing healthcare staffing business, providing care homes, nursing homes and other care providers with reliable, suitably vetted Healthcare Assistants and Support Workers.

We are building a responsive, quality-focused staffing service, with an emphasis on developing strong relationships with care providers and supplying dependable staff when they need them.

As we continue to grow, we're looking for an enthusiastic, organised and motivated Staffing Coordinator to join our Derbyshire team and play an important part in developing the business.

This is an exciting opportunity for someone who enjoys working with people, developing business relationships and being involved in a varied, hands-on role.

A major focus of the position will be identifying and securing new care-home clients, building relationships with managers and understanding their staffing requirements.

Alongside this, you'll help coordinate recruitment, maintain our pool of suitably vetted workers and ensure staffing bookings run smoothly.

You'll work closely with the Director and have the opportunity to make a real contribution to the growth and development of the business.

Key responsibilities

Business development and client relationships

• Identify and approach care homes, nursing homes and other potential clients.
• Build professional relationships with care-home managers and decision-makers.
• Introduce our staffing services, understand client requirements and develop new business opportunities.
• Follow up enquiries, maintain contact with prospective clients and help secure new accounts.
• Maintain accurate records of client contacts, agreed rates and business opportunities.

Recruitment and worker coordination

• Advertise vacancies, review applications and identify suitable candidates.
• Communicate with applicants and coordinate the recruitment and onboarding process.
• Arrange interviews and coordinate pre-employment checks.
• Maintain accurate worker records, including references, right-to-work evidence, DBS information and training records.
• Monitor training and compliance requirements, ensuring workers meet the necessary requirements before being offered assignments.

Staffing and administration

• Coordinate staffing bookings and match available workers to client requirements.
• Communicate with clients and workers regarding shifts, changes and availability.
• Help arrange replacement cover where required.
• Collect and check weekly timesheets.
• Reconcile hours worked and prepare information for weekly payroll and client invoicing.
• Respond to client and worker enquiries in a professional and helpful manner.

We're looking for someone who is proactive, approachable and confident communicating with people at all levels.

Essential requirements

• Experience of end-to-end recruitment and employment legislation/regulations.
• Experience of working in health or social care.
• Excellent organisation, accurate record keeping and attention to detail.
• Excellent communication skills and the ability to build professional relationships with prospective clients.
• Knowledge of UKGDPR and confidentiality.

Desirable

• Previous experience of working with recruitment agencies and a willingness to undertake further training as identified.
• An understanding of training compliance.

Proud member of the Disability Confident employer scheme

About Disability Confident

Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.

Company: Prime Years Care Agency Limited

Salary: from £14.50 an hour

Hours: Part-time

Location: Chesterfield, S41 9ED

Working pattern: On-site

Job type: Permanent

Posting date: 30 Oct 2026

Closing date: 29 Nov 2026