Sr Administrative Assistant

Moody's Investors Service; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading financial services firm seeks a corporate administrative support professional in London. The successful candidate will be responsible for providing comprehensive administrative assistance, managing schedules and travel, and supporting departmental initiatives. Ideal candidates will have 3-5 years of relevant experience and be proficient in Microsoft Office, showcasing strong organizational and interpersonal skills.

Qualifications

• 3-5 years of experience in a corporate administrative support role.
• Proficiency in Microsoft Office Suite required, especially Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide comprehensive administrative and secretarial support to team members.
• Coordinate internal and external meetings, including scheduling and materials preparation.
• Arrange domestic and international travel and process expense reports.

Skills

Organizational skills

Multitasking

Interpersonal skills

Verbal communication

Written communication

Attention to detail

Education

High school diploma or equivalent

Additional administrative training or certification

Tools

Microsoft Office Suite

Excel

Job description

Location(s):

• One Canada Square, Canary Wharf, London, E14 5FA, GB

Line Of Business: Regional Organization(REG ORG)

Job Category:

• Corporate Services

Experience Level: Experienced Hire

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways.

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.

Skills and Competencies

• 3-5 years of experience in a corporate administrative support role.
• Proficiency in Microsoft Office Suite with the following capabilities:
  • Outlook: Ability to create and modify appointments and recurring meetings using the calendar planner; familiarity with labels and private appointments; ability to compose, send, and forward emails, perform email blasts, and manage inboxes using folders, sort, and search functions.
  • Word: Ability to create and modify documents using headers/footers, pagination, tables, mail merges, hyperlinks, and other formatting tools.
  • Excel: Ability to use advanced functions and formulas to build workbooks, pivot tables, charts, and graphs.
  • PowerPoint: Ability to create and enhance presentations using animations, transitions, and by inserting charts, graphs, and embedded objects; ability to merge presentations.
• Strong organizational and multitasking skills with the ability to adapt to shifting priorities.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work independently and collaboratively within a team.
• Strong attention to detail and ability to manage confidential information.

Education

• High school diploma or equivalent required; additional administrative training or certification preferred.

Responsibilities

• Provide comprehensive administrative and secretarial support to team members and ensure continuity of operations during absences
• Deliver general administrative support including phone coverage, document preparation, filing, and presentation formatting.
• Coordinate internal and external meetings, including scheduling, room booking, guest access, and materials preparation.
• Arrange domestic and international travel and process timely and accurate travel and entertainment expense reports.
• Submit and track accounts payable vouchers with proper documentation and coding.
• Support department-wide initiatives such as onboarding new hires and organizing team events.
• Maintain office supplies and liaise with facilities and IT to resolve operational issues.
• Prepare professional correspondence and assist with internal communications.
• Provide backup support to other administrative staff during absences to ensure seamless operations.
• Take on additional responsibilities and tasks as assigned.

About the team

Our Administrative team is responsible for ensuring seamless operational support across departments. By joining our team, you will contribute to the efficiency and effectiveness of our business operations, support cross-functional collaboration, and help maintain a productive and organized work environment.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.