Sports Admin & BUCS Events Coordinator

Dunhillmedical; Sheffield; Hybrid; GBP 26,000 - 27,000; Full time

Job summary

University of Sheffield is seeking an enthusiastic Administrative Assistant to join the Programme and Development team, supporting sport and BUCS activities.

The role involves managing bookings, processing invoices, and coordinating competitions, with opportunities to lead event administration and reporting. It suits someone proactive who thrives in a collaborative environment and supports hybrid working arrangements.

Qualifications

• Substantial administrative experience with increasing levels of responsibility.
• Experience supporting projects and events, including budgets.
• Experience handling data, analysing information, and developing reports for decision‑making.
• Solid knowledge of BUCS rules and guidelines and ability to apply them in unusual situations.
• Strong collaboration with management and external partners.
• Proficient in IT systems, including Microsoft or Google Suite and sports management software.

Responsibilities

• Provide administrative support to the P&D Team and help improve processes.
• Independently handle bookings for facilities and events, process invoices and respond to enquiries.
• Coordinate administrative procedures for all sports competitions, including BUCS leagues and events.
• Schedule fixtures and communicate with relevant parties, securing facilities and resolving scheduling challenges.
• Record, analyse, and report on competition results with recommendations for improvements.
• Lead the administrative aspects of events such as Varsity, Sports Awards, Open Days, including budget oversight.

Skills

Administrative experience

Project & event support

Data analysis & reporting

BUCS rules knowledge

Collaboration

IT systems

Tools

Microsoft Office

Google Workspace

Sports management software

Job description

University of Sheffield is seeking an enthusiastic Administrative Assistant to join the Programme and Development team, supporting sport and BUCS activities.

The role involves managing bookings, processing invoices, and coordinating competitions, with opportunities to lead event administration and reporting. It suits someone proactive who thrives in a collaborative environment and supports hybrid working arrangements.