Hybrid Admin Lead - Sport & Student Programs

The University of Sheffield; Sheffield; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

38 days annual leave

Hybrid working options

Generous pension scheme

Discounts and rewards

Staff networks

Recognition Awards

Career development / mentoring

Family-friendly policies

Job summary

The University of Sheffield is seeking a proactive Administrative Officer to support the P&D Team with student sport and external/community programmes. You will manage bookings, process invoices, and coordinate BUCS registrations, ensuring deadlines and eligibility are met.

Strong administrative experience, data handling skills, and IT proficiency are essential. The role is Grade 4, full-time, based in Sheffield, with opportunities for flexible/hybrid working where available.

Qualifications

• Substantial administrative experience with increasing responsibility.
• Experience in supporting projects and events including planning and budget oversight.
• Experience handling data and developing reports to support decisions.
• Solid knowledge of relevant rules and policies and applying them in novel situations.
• Strong collaborator with management and stakeholders.
• Proficient IT skills, including Microsoft or Google Suite and sports management software.

Responsibilities

• Provide administrative support to the P&D Team for student sport and community programmes.
• Independently manage bookings for facilities and events and process invoices.
• Coordinate BUCS-related registrations, deadlines, and eligibility checks.
• Schedule fixtures, secure facilities, and resolve timetable challenges.
• Record and report competition results and generate improvement insights.
• Lead administrative aspects of Varsity, Sports Awards, Open Days with budgeting.
• Support sports clubs with reimbursements and invoicing and answer queries.
• Be the first point of contact for sports programme enquiries and relay information.
• Maintain participant records and ensure competition eligibility.
• Use sports admin software to analyse data and generate reports for decisions.
• Build relationships with BUCS reps, NGBs and other university teams.

Skills

Administrative experience

Project and event support

Data handling and reporting

Interpreting rules and guidelines

Collaboration with management

IT systems proficiency (Microsoft/GS,

Education

Experience in sports administration

Tools

Sports management software

Job description

The University of Sheffield is seeking a proactive Administrative Officer to support the P&D Team with student sport and external/community programmes. You will manage bookings, process invoices, and coordinate BUCS registrations, ensuring deadlines and eligibility are met.

Strong administrative experience, data handling skills, and IT proficiency are essential. The role is Grade 4, full-time, based in Sheffield, with opportunities for flexible/hybrid working where available.