Specifications Administrator

Sofina Foods; Grimsby; On-site; GBP 21,000 - 27,000; Full time

Job summary

Sofina Foods in Grimsby is seeking a meticulous Specifications Administrator to collate, review, and enter product information across systems. You will work with internal teams and customers to keep data accurate, up-to-date, and compliant with regulatory requirements.

The role involves supporting the Specifications team and assisting the Export Coordinator with data collection and submissions, with a focus on accuracy and organised workflow.

Qualifications

• Attention to detail with high accuracy in data entry.
• Experience with master data and specifications databases is beneficial.
• GCSEs Maths/English/Science; Proficiency with MS Office.

Responsibilities

• Maintain and enter accurate master data across specifications databases, online portals, SAP, and QAD
• Review product information against supporting documentation to ensure accuracy and compliance
• Complete data entry within agreed deadlines and maintain high standards of accuracy
• Act as a key contact for internal queries relating to specifications and master data
• Communicate with internal teams to resolve data queries and ensure information is up to date
• Maintain accurate filing and administration within the Specifications department
• Support the Export Coordinator with data collection and submissions
• Identify opportunities to improve processes and maintain consistent documentation standards, ensuring information is entered correctly and on time across business systems and online portals

Skills

Attention to detail

Data entry

Communication

Organisational skills

Proactive problem-solving

Education

GCSEs in Maths, English, and Science

Tools

SAP

QAD

Microsoft Office

Job description

The Specifications Administrator will support the Specifications team by accurately collating, reviewing, and entering product information across relevant systems and databases. Working closely with internal departments and customers, you will help ensure product information is accurate, up to date, and compliant with company and regulatory requirements. This is a detail focused role where accuracy, organisation, and effective communication are key. Based in Grimsby, you will also provide administrative support to the wider Specifications team and assist the Export Coordinator with data collection and submissions. AutoReqId,

• Maintain and enter accurate master data across specifications databases, online portals, SAP, and QAD
• Review product information against supporting documentation to ensure accuracy and compliance
• Complete data entry within agreed deadlines and maintain high standards of accuracy
• Act as a key contact for internal queries relating to specifications and master data
• Communicate with internal teams to resolve data queries and ensure information is up to date
• Maintain accurate filing and administration within the Specifications department
• Support the Export Coordinator with data collection and submissions
• Identify opportunities to improve processes and maintain consistent documentation standards, To maintain accurate and compliant product specification and master data, ensuring information is entered correctly and on time across business systems and online portals to meet government, legal, and business requirements.
  Excellent attention to detail with a strong focus on accuracy
• Good keyboard and data entry skills
• Working knowledge of Microsoft Office
• Clear and confident communication skills, both written and verbal
• Organised and able to manage multiple priorities and deadlines
• Persistent and proactive approach to resolving issues
• Experience with MRP or similar business systems would be advantageous
• GCSEs or equivalent in Maths, English, and Science at Grade 4 or above desirable
• Previous experience working across multiple projects or functions would be beneficial
  Sofina Foods, Sofina Foods is more than just a food company. It's a place where you can grow your career, learn new skills, and make a positive impact.
• With a wide range of meat and seafood products that delight consumers worldwide, Sofina Foods is always looking for talented and passionate people to join its team of over 13,000 employees across 40 sites in Canada and Europe. At Sofina Foods, you will be part of a culture that values innovation, quality, sustainability, and customer satisfaction. You will work with diverse and delicious products that are sourced responsibly and sustainably from over 50 different protein sources from 5 continents. Our vision is to be the most successful food company in the world - If you are looking for a rewarding and exciting career in the food sector, Sofina Foods is the place for you.
• Competitive Salary
• Company Pension Scheme
• Life Assurance
• Online Benefits Hub
• Career Development Opportunities
• Supportive and Collaborative Working Culture
• Opportunity to work with leading customers and brands across an evolving food manufacturing sector
• Be part of a business committed to quality, sustainability, innovation, and career development