Specialist - Administration

Envision Energy; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Specialist to oversee daily operations at its London office. This role involves managing administrative tasks, coordinating health and safety protocols, and ensuring a welcoming environment for visitors. The ideal candidate will possess a strong background in administration, be fluent in English and Mandarin, and demonstrate excellent organizational skills. Join a forward-thinking company committed to renewable energy solutions and contribute to impactful projects while enjoying a dynamic and supportive work environment.

Qualifications

• Bachelor's degree or higher in administration or management.
• Experience in international business settings preferred.

Responsibilities

• Manage daily operations and admin budget for the London office.
• Oversee visitor management, reception duties, and event organization.

Skills

Administrative Management

Budget Management

Health & Safety Coordination

Fluency in English

Fluency in Mandarin

Organizational Skills

Problem-Solving

Education

Bachelor's Degree in Administration or Management

Job description

Role: Specialist - Administration, UK (Contractor / Agency worker / Intern)

Location: 100% On-site (Teesside Power Station, Wilton, Middlesbrough)

Salary: Depends on experience

Duration: 5 months with possible extension

Report to: UK Office & Admin Manager

Eligibility: You must have completed a taught course and be eligible to work full-time with a University confirmation letter or PSW visa if applying via an internship

About Envision

Envision Energy is a world-leading green technology company providing renewable energy solutions for global enterprises, governments, and institutions. Its main sectors include Smart Wind Turbines, Energy Storage, and Green Hydrogen Solutions, aiming for energy transformation.

Envision Energy has received accolades such as the EcoVadis Gold Medal and the CDP “A-List”, and has been recognized in Fortune's “Change the World” list and ranked among the top 10 smartest companies by MIT Technology Review.

The company leverages a global network of R&D and engineering centers across China, the US, UK, France, Germany, Denmark, etc., leading in green technology development. It joined the Science Based Targets initiative (SBTi) and committed to a 1.5°C business ambition in 2021, achieving carbon neutrality across its global operations by 2022 and aiming for the entire value chain by 2028.

About the role

We seek a professional to manage our London office's daily operations. Located near St. James Park, the role requires on-site presence to handle office tasks and reception duties for visitors from customers, vendors, HQ, and sister companies.

Key responsibilities

1. On-site admin:
2. Manage admin budget and expenditure to ensure sound, safe operations within budget.
3. Conduct daily inspections, oversee facility and inventory management, and liaise with admin suppliers.
4. Develop visitor rules, manage visitor registration, meeting room bookings, access cards, and related records.
5. Coordinate staff health & safety, travel arrangements, and visa applications.
6. Manage accommodations and allocations for UK projects and staff.
7. Perform ad hoc tasks as assigned.
8. Oversee on-site vehicle management, including usage, maintenance, and registration tracking.
9. Occasionally drive as needed.

VIP and Executive reception and events

1. Develop rules for visitor management, including service briefing, SLA, and SOP for reception, meetings, and VIP events.
2. Manage reception of clients and management team, organize meetings, events, and activities for business units.
3. Enhance local service resources for food, accommodation, transportation, and recreation, ensuring quality and customer satisfaction.

Qualifications and skills

• UK educational background, Bachelor degree or higher, in administration or management.
• Experience in formal business settings, preferably in international companies.
• Fluent in English and Mandarin.
• Comfortable working on-site.
• Responsible, positive, enthusiastic, service-oriented, and ethical.
• Proactive problem-solver, capable of handling challenging situations.
• Excellent organizational skills, detail-oriented, able to prioritize, work efficiently under pressure, and meet deadlines.
• Driving license: Full UK license preferred; international license valid for less than 12 months acceptable till end of September.