Spares Coordinator

ABB; Aberdeen City; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

25 days annual leave plus bank holydys

Competitive contributory pension

Life assurance

Flexible benefits scheme (holiday buy–

Internal mobility opportunities, mento

Employee Assistance Programme

Generous employee referral scheme

Job summary

ABB in Aberdeen is seeking a Spares Coordinator to support service sales with spare parts enquiries and coordinate the full customer supply process. You will help ensure on-time delivery, accurate invoicing, and strong customer satisfaction from our Aberdeen facility.

Responsibilities include quotations, order entry, shipping documentation, ERP data integrity, and coordinating with global teams. This hybrid role offers growth within a leading energy division and exposure to global supply chain

Qualifications

• Experience in a customer service or end-to-end order management environment.
• Strong communication and listening skills.
• Collaborative and adaptable team player.
• Self-motivated and proactive with workload management.
• Excellent attention to detail and accuracy.

Responsibilities

• Prepare quotations in line with procedures and global policies.
• Enter customer orders and process purchase orders, ensuring quotations, FCM, delivery dates and COTD targets.
• Manage delivery and export documentation, shipment coordination, certificates of origin and compliance.
• Maintain ERP master data for global reporting and import/export requirements.
• Support inventory management, goods movements and replenishment for Caspian locations.
• Invoice delivered orders in a timely manner, resolve invoicing issues and assist with overdue payments.
• Manage repairs, service and spares orders including RMA processes and backlog reviews.
• Provide wider team support with imports, expediting, purchasing and shipment coordination.

Skills

Order management

Communication

Team player

Prioritisation

Attention to detail

Tools

SAP

MS Office

Job description

ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to:

Support Services Manager

Working as part of a team in our Aberdeen facility, the Spares Coordinator supports service sales with spare parts enquiries and coordinates the entire customer supply process, implementation, and execution, to achieve high-level service quality, operational efficiency, on-time delivery, order growth, and customer satisfaction.

Our Team Dynamics

Our teams support each other, collaborate, and never stop learning. Everyone brings something unique, and together we push ideas forward to solve real problems. Being part of our team means your work matters - because the progress we make here creates real impact out there.

What’s in it for you?

We want you to bring your full self to work—your ideas, your energy, your ambition. You’ll have the tools and freedom to grow your skills, shape your path, and take on challenges that matter. Here, your work creates impact you can see and feel, every day.

Your Role And Responsibilities

In this role, you’ll help run what runs the world, by taking on meaningful work that drives real impact.

• Preparing quotations in line with procedures and global policies.
• Accurately entering customer orders and process purchase orders, ensuring compliance with quotations, FCM, delivery dates, customer requirements, and COTD targets.
• Managing delivery and export documentation, including shipment coordination, tagging, packing, certificates of origin, and compliance with customer and import/export requirements.
• Maintaining ERP master data in line with global reporting and import/export requirements.
• Supporting inventory management, goods movements, and replenishment activities for Caspian locations.
• Invoicing delivered orders in a timely manner through customer portals, resolve unmatched and disputed invoices, and support collection of overdue payments.
• Managing repairs, service and spares orders, including the RMA process with factories, and reviewing backlog reports monthly to ensure invoicing is complete.
• Providing wider team support with imports, expediting, purchasing activities, and shipment coordination as required.

Work model: hybrid from our Aberdeen location {}

Qualifications For The Role

• Experience in a customer service or end-to-end order management environment, with excellent communication and listening skills.
• A collaborative team player with a flexible and adaptable approach to work.
• Self-motivated and proactive, with the ability to manage and prioritise workloads effectively to meet customer and business requirements.
• Passionate about delivering exceptional customer service and building positive customer relationships.
• Strong IT skills, including proficiency in Microsoft Office applications such as Word, Excel, and PDF tools.
• Experience using SAP for Sales Order Processing and Purchasing activities.
• Proven ability to plan, organise and manage multiple tasks both independently and as part of a wider team.
• Excellent attention to detail, ensuring a consistently high level of accuracy and quality in all aspects of work.

Benefits

• Competitive salary
• 25 days annual leave plus bank holidays
• Competitive contributory pension scheme
• Life assurance
• Flexible benefits scheme (Includes options to buy/sell holidays, health checks, dental, eye care, gym memberships, cycle to work, gadget discounts and more)
• Internal mobility opportunities, mentorships & access to projects globally
• Employee Assistance Programme
• Generous employee referral scheme

For the 6th consecutive year ABB UK has been recognised as a Top Employer in UK. Being certified as a Top Employer showcases an organisation’s dedication to a better world of work and exhibits this through excellent HR policies and people practices.

More About Us

The Energy Industries Division serves a wide range of industrial sectors, including hydrocarbons, chemicals, pharmaceuticals, power generation and water. With its integrated solutions that automate, digitalize and electrify operations, the Division is committed to supporting traditional industries in their efforts to decarbonize. The Division also supports the development, integration and scaling up of new and renewable energy models. The Division’s goal is to help customers adapt and succeed in the rapidly changing global energy transition. Harnessing data, machine learning and artificial intelligence (AI), the Division brings over 50 years of domain expertise delivering solutions designed to improve energy, process and production efficiency, as well as reduce risk, operational cost and capital cost, while minimizing waste for customers, from project start-up and throughout the entire plant lifecycle.

Join us. Be part of the team where progress happens, industries transform, and your work shapes the world.

Run What Runs the World.

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.

Ready to make an impact?