Slot Administrator (Prep For Surgery)

Royal Devon; Exeter; Hybrid; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Blue Light Card

NHS Pension scheme

Cycle to work

Nursery onsite at Exeter

Job summary

Royal Devon NHS Foundation Trust is seeking a proactive Slot Administrator to support the Clinical and admin teams and our patients in the Preparation for Surgery service. You will liaise with clinicians, staff and patients, handle calls and queries, and help with clinic creation and changes.

The role requires independence and relationship-building with clinicians and patients. Working Monday to Friday with interview on 25th September 2026; this fixed term 12-month contract offers the chance to

Qualifications

• Ability to use your own initiative and work well under pressure, together with being a reliable and proven team member.
• Empathy and patience are essential when communicating with patients and staff.
• Strong communication and organisational skills to manage calls, queries and appointments.

Responsibilities

• Reception Cover
• Booking appointments from waiting lists
• Creating and changing all clinics
• Monitoring waiting times to review demands of clinic types
• Providing assistance and support to other administrative and clinical members of the department, including handling telephone communications and patient enquiries.

Job description

We are looking for enthusiastic individual to join our welcoming Preparation for Surgery team as a Slot Administrator. This is an exciting opportunity to support our Clinical team, admin team and patients.

You must have the ability to use your own initiative and work well under pressure, together with being a reliable and proven team member. You will be working with a wide range of people and communicating with both patients and staff; therefore, empathy and patience are essential.

Visits to the department are encouraged.

About the Role

More detail about the role

You will be pivotal to the communication between our patients and our clinical staff - answering patient calls and queries, nurse queries, liaising with consultants, creating and changing clinics, booking out patient appointment's and reception cover.

We are looking for someone who can work independently and thrives on building relationships with clinicians, staff and patients.

• Reception Cover
• Booking appointments from waiting lists
• Creating and changing all clinics
• Monitoring waiting times to review demands of clinic types
• Providing assistance and support to other administrative and clinical members of the department or division, including managing telephone communications and addressing patient enquiries from patients, carers and visitors.

Working Pattern:Monday - Friday (hours and allocated days to be discussed at interview)

Interview Date:25th September 2026

This is a fixed term contract for 12 months. For current NHS employees this post could be a secondment opportunity.

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation TrustandNorthern Devon Healthcare NHS Trust.

About Us

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).

Our state-of-the‑art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world‑class care to our local communities.

Our values are at the heart of everything we do,

It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you are starting out in the NHS, you’ll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You will benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.

Salary is not the only financial benefit

You will have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including:

• National discount services such as the Blue Light Card and Health Service Discounts.
• Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
• Car lease schemes.
• The NHS Pension scheme (one of the most generous and comprehensive in the UK).
• Cycle to work scheme

These are just a few of the benefits available – if the role is something you are interested in, we would love to hear from you.

• Salary Band 3: £25,760- £27,476 per annum pro rata
• Frequency Annual
• Vacancy Reference 185-75041-14234
• Contract Type Fixed Term
• Closing Date 20 September, 2026
• Job Category Administration