Site-Based Facilities Contract Administrator – London

NG Bailey; Greater London; On-site; GBP 30,000 - 46,000; Full time

Benefits offered by this job

25 Days Holiday + Bank Holidays

Pension with employer contribution

Private Medical Insurance

Life Assurance

Salary sacrifice car scheme

Employee Assistance Program

Job summary

NG Bailey Facilities Services in London is seeking a Contract Administrator to join our team supporting a prestigious commercial property portfolio.

This is a site-based role, and the successful candidate will play a key part in ensuring the smooth day-to-day operation of the contract by coordinating maintenance activities, managing communication between stakeholders and maintaining accurate records across all contract administration activities.

Qualifications

• Experience in an administrative or coordination role within Facilities Management, Building Services or a similar environment.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience raising purchase orders, managing quotations and supporting financial processes.
• Strong attention to detail and the ability to maintain accurate records and documentation.

Responsibilities

• Act as a primary point of contact between the client, subcontractors and internal engineering teams.
• Raise, manage and track reactive maintenance jobs from initial request through to completion.
• Coordinate and schedule subcontractor attendance across the contract.
• Raise and track purchase orders and assist with invoice query resolution.
• Prepare, issue and monitor quotations and maintain accurate quotation trackers.
• Monitor progress of ongoing works, chasing updates and escalating delays where required.
• Collate, upload and maintain records of contractor reports, certification and compliance documentation.

Skills

Administrative experience

Coordination

Organisational skills

Attention to detail

Tools

Microsoft Office

CAFM systems

Excel

Job description

NG Bailey Facilities Services in London is seeking a Contract Administrator to join our team supporting a prestigious commercial property portfolio.

This is a site-based role, and the successful candidate will play a key part in ensuring the smooth day-to-day operation of the contract by coordinating maintenance activities, managing communication between stakeholders and maintaining accurate records across all contract administration activities.