Site Administrator - Leeds

American Corrugated Machine; Leeds; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive Site Administrator to join their dynamic team in Leeds. This role is crucial for managing site documentation and providing administrative support on a large-scale construction project. The ideal candidate will have strong organisational skills, excellent communication abilities, and a minimum of five years of experience in site administration. You'll be part of an exciting project with opportunities for professional growth and development. If you're ready to take on a dual role that combines technical document control with front-facing responsibilities, this is the perfect opportunity for you.

Qualifications

• 5+ years of site administration/document control experience required.
• Strong IT literacy with ability to adapt to various platforms.

Responsibilities

• Oversee site documentation ensuring a clear audit trail.
• Balance document management with front-facing administrative tasks.

Skills

Organisational Skills

Communication Skills

Attention to Detail

IT Literacy

Tools

SharePoint

Viewpoint 4P

Autodesk Build

VIS Pod Software

Job description

About The Role
Join Our Team: Site Administrator in Leeds

Here at GRAHAM we are searching for a full-time experienced Site Administrator to join our team at GRAHAM on the £100 million Dyecoats project in Leeds. This is a dual role requiring a proactive and professional individual who can manage detailed document control while confidently handling front-facing site secretarial responsibilities.

You won’t just be in the background! We need someone with strong organisational skills who can manage site documentation and interact seamlessly with teams and stakeholders on site.

Key Responsibilities

1. Overseeing all site documentation, ensuring a clear audit trail, including:

• Contract notices
• Progress reports
• Meeting minutes
• Site induction, Health and Safety, and environmental records
• Design information, drawings, and specifications

Utilising IT systems including SharePoint, Viewpoint 4P, VIS Pod software, and Autodesk Build (training provided for candidates with experience in similar platforms).

Balancing document management with front-facing administrative tasks.

Essential Criteria

1. Minimum 5 years of site administration / document control experience.
2. Fully IT literate, with the ability to quickly adapt to platforms such as SharePoint, Viewpoint 4P, and Autodesk Build.
3. Strong organisational skills and attention to detail.
4. Excellent communication skills, both written and verbal.
5. Professional, approachable, and confident in dealing with stakeholders at all levels.
6. Ability to work full-time on site in Leeds.

Desirable Criteria

1. Experience working on large-scale construction projects.
2. Familiarity with document control platforms in a construction or engineering setting.
3. Proven ability to manage dual roles effectively, balancing technical document control and front-facing administration tasks.

Why Join Us?
At GRAHAM, you’ll be part of a dynamic team working on exciting projects, with opportunities to grow your skills and career.

Our Commitment
At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.
If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.

We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:

Email:
Phone: [phone]

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:

Email:
Phone: [phone]

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.

GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.