Site Administrator

Ambitions Personnel; South Normanton; On-site; GBP 22,000 - 26,000; Full time

Job summary

Ambitions Personnel is recruiting an Office Administrator to join a busy operational site in South Normanton. This is a temporary position with the potential to become permanent for the right person, offering varied administrative duties and exposure to a practical industrial environment.

You will support the Site Manager and the wider team, raising purchase orders, chasing deliveries, managing stock, and handling supplier relationships while maintaining accurate records and deadlines.

Qualifications

• Experience in administration roles.
• Proficient with MS Office and data entry.
• Strong organisational and time-management skills.

Responsibilities

• Raise purchase orders and coordinate with suppliers.
• Track orders and chase outstanding deliveries.
• Match purchase orders to invoices and resolve ledger queries.
• Manage PPE, stock, and consumables; order as needed.
• Provide general admin support to Site Manager and team.

Skills

Microsoft Office

Excel

Attention to detail

Organisation

Proactive attitude

Communication skills

Tools

Excel

Outlook

Job description

We are currently recruiting for an Office Administrator to join a busy operational site in South Normanton.

This is initially a temporary position, with the potential to become permanent for the right person. We are looking for someone who is organised, proactive and confident handling a varied range of administrative duties.

You will be providing day-to-day administrative support to the Site Manager and wider operational team, making this a great opportunity for someone who enjoys a varied role where no two days are necessarily the same.

The Working Environment

This role is based within a busy, heavy industrial operational environment, rather than a traditional office setting. The site is active and practical, with industrial operations taking place around the office environment.

As a result, candidates should be comfortable working in an environment that can beindustrial in nature, with the sights, sounds and occasional odours associated with heavy industrial operations. The office is part of the wider operational site, so this role would suit someone who is happy working within that type of setting.

The Role

Your responsibilities will include:

• Raising purchase orders and communicating them to suppliers
• Tracking purchase orders and following up on outstanding orders
• PO matching and ensuring paperwork is completed for Purchase Ledger
• Dealing with Purchase Ledger queries
• Managing and ordering PPE and consumable stock
• Managing first aid stock and placing orders when required
• Sourcing and ordering tools and equipment from suppliers
• Liaising with suppliers and maintaining good working relationships
• Providing general customer service and administrative support
• Setting up new supplier accounts
• Setting up and organising external hauliers
• Supporting the organisation of flake exports
• Providing general administration support to the Site Manager and operational team
• Ensuring information is accurate and submitted in a timely manner

About You

We are looking for someone who:

• Has previous administration experience
• Is confident using Microsoft Office, particularly Excel and Outlook
• Has excellent attention to detail
• Is organised and able to prioritise their workload
• Has a proactive "can-do" attitude
• Is confident picking up new tasks and learning new processes
• Can work independently as well as part of a team
• Has strong written and verbal communication skills
• Is comfortable liaising with suppliers and internal teams
• Can manage deadlines and ensure work is completed accurately
• Is comfortable working within a busy industrial/operational environment

Previous experience with purchase orders, purchasing, procurement, stock control or supplier administration would be highly advantageous.

Working Hours

This is a full-time position, with some flexibility around start and finish times.

The available working patterns are:

• 7:00am – 3:00pm
• 8:00am – 4:00pm
• 9:00am – 5:00pm