Site Administrator

Walter Lilly; London; On-site; GBP 28,000 - 40,000; Full time

Job summary

Walter Lilly, a leading provider of construction and maintenance services, is seeking a Site Administrator to join their team in London. This full-time position involves supporting a prestigious heritage restoration project, requiring strong Microsoft Office skills and excellent organisational abilities. The ideal candidate will have administrative experience in construction, ensuring smooth operations and documentation management.

Benefits

Health-related benefits

Wellbeing days

Employee Assistance Programme

Mental Health First Aiders support

Qualifications

• Proven experience in a similar administrative role within the construction or property sector.
• Strong proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook).
• High attention to detail and accuracy in documentation.

Responsibilities

• Provide comprehensive administrative support to the site management team.
• Maintain accurate and up-to-date site documentation, including drawings and compliance records.
• Assist with timesheet collection, payroll coordination, and subcontractor documentation.

Skills

Organisational Skills

Microsoft Office Proficiency

Communication Skills

Attention to Detail

Job description

Site Administrator
Location: London, Site-based
Job Type: Full-Time
Reports To: Site Manager / Project Manager

We now seek a Site Administrator to join us on a permanent, full-time basis.

Who Is Walter Lilly?

Walter Lilly is a premier provider of construction and maintenance services for luxurious residential homes, iconic landmarks and heritage buildings, and state-of-the-art science and higher education facilities across London and the Home Counties.

Boasting an impressive track record of unique projects developed over the last century, we work with industry-leading architects, engineers, interior designers, and highly skilled tradespeople on a portfolio ranging from the UK’s most recognisable listed attractions to cutting-edge contemporary structures.

We now seek a Site Administrator to join us on a permanent, full-time basis.

The Benefits

This is an exciting opportunity for a highly organised administrator with strong Microsoft Office skills to join our respected and forward-thinking organisation.

Working at the heart of a prestigious heritage restoration project, you’ll gain invaluable insight into the delivery of exceptional, high-end construction schemes.

As part of a team that champions collaboration, integrity and professional growth, you’ll be supported to develop your skills and thrive in a company with over 100 years of experience shaping the UK’s most iconic spaces.

The Culture

At Walter Lilly, we work with each other and our clients in the spirit of collaboration. We recognise the expertise of those who have been with us for many years whilst investing in the next generation of rising industry stars, combining invaluable experience with fresh, innovative thinking.

We are an Equal Opportunities Employer committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued, respected, and supported to reach their full potential. We strive to create a culture where employees can bring themselves to work in line with our core values of integrity, honesty, and fairness.

Walter Lilly is committed to looking after its people and offers a range of health-related benefits including wellbeing days, an Employee Assistance Programme and support from in-house trained Mental Health First Aiders. We are also passionate about improving the local communities in which we operate, targeting tangible social value outcomes that make a meaningful difference to everyday lives and the environment.

The Role

We are looking for a proactive and detail-oriented Site Administrator to support the delivery of a historic restoration construction project.

You will be pivotal in ensuring the smooth operation of the site office, with an emphasis on Microsoft Office proficiency and excellent organisational skills. As a key liaison between site teams, subcontractors, and head office, you will help to maintain the highest standards expected in prime residential developments.

This role will be site-based.

Key Responsibilities

- Provide comprehensive administrative support to the site management team.
- Maintain accurate and up-to-date site documentation, including drawings, permits, and compliance records.
- Prepare and format reports, schedules, and correspondence using MS Word and Excel.
- Assist in tracking deliveries, managing inventory logs, and coordinating with suppliers.
- Assist with timesheet collection, payroll coordination, and subcontractor documentation.
- Organise and minute site meetings, inspections, and client/visitor walkthroughs.
- Ensure all health and safety documentation is current and accessible.
- Support procurement processes and maintain records of materials and equipment.
- Liaise with architects, designers, and consultants when necessary, to ensure smooth communication flow.

About You

- Proven experience in a similar administrative role within the construction or property sector would be beneficial.
- Strong proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook).
- Excellent organisational and multitasking abilities.
- Strong written and verbal communication skills.
- High attention to detail and accuracy in documentation.
- A valid driving licence is essential due to the location of the site.

Other organisations may call this role Project Administrator, Office Administrator, Administration Assistant, Office Co-ordinator, Secretary, Personal Assistant, Executive Assistant, Administrative Support Assistant, or Business Support Administrator.

How to Apply

So, if your skill set matches the above and the prospect of helping deliver some of the country’s finest projects appeals to you, please reach out via the button shown.

Your application will be processed by Walter Lilly and interviews will be conducted on a rolling basis as suitable candidates apply. We therefore encourage you to submit ASAP to avoid missing out.