Site Administrator

Omexom Uk; Choppington; Presencial; GBP 23.000 - 32.000; Jornada completa

Descripción de la vacante

Omexom Asti in the United Kingdom is seeking a Site Administrator to support the Finance, Project Management, and Training administration for large projects. The role includes handling purchase orders, invoicing prep, timesheet collation, and training coordination.

You will act as a liaison for Omexom staff, contractors, customers, and suppliers, taking minutes and maintaining excellent office processes in a dynamic project environment.

Formación

• Experience in general office administration and coordination.
• Basic understanding of finance and project workflows.
• Strong organisational and record-keeping skills.

Responsabilidades

• Raise purchase requisitions and purchase orders for projects.
• Process goods receipts and assist with supplier invoices for payment.
• Record and file delivery notes and input site timesheets weekly.
• Maintain training records and book training courses as required.
• Arrange travel, meetings, and onsite logistics for staff and contractors.
• Take meeting minutes and act as a daily point of contact for project staff, contractors, and customers.

Descripción del empleo

Reporting to: Project Management team and Finance Business Partner

Business Unit: 14809 – Asti

Purpose of the Position

A Site Administrator is required by the Omexom Asti Business Unit to support our large projects. This involves carrying out general office administration, with a focus on Finance, Project Management and Training administration.

Responsibilities & Duties

Including but not limited to the following:

• Raise purchase requisitions and purchase orders for the projects
• Goods receipting and assist with processing of purchase invoices ready for payment
• Saving delivery notes on IMS
• Collation and input of site timesheets on a weekly basis to strict deadlines
• Maintain employees training records and coordinate and book training courses
• Assist and arrange travel, meetings, lunches etc
• Administration of expenses, receipts, fuel cards etc
• Act as a daily contact point in office for Omexom staff contractors, customers, and suppliers
• Liaising with project teams to help and resolve issues
• Take minutes for meetings
• Act as a role model for Omexom Company Values

Governance

Interfaces and Relationships with Key Stakeholders

• Business Unit General Manager
• Finance Business Partner
• Project Management team
• Site based employees
• Contractors
• Customers

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