Site Administrative Assistant

Plexus Corp.; Bathgate; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Hybrid working

Early Friday finish

Private medical insurance

Volunteer time off

Enhanced pension

Job summary

Plexus Corp. Bathgate Design Centre is seeking a highly organised Site Administrative Assistant. You will provide essential operational support to leadership, coordinate travel and events, and drive process efficiency using digital tools and AI in a fast-paced environment.

The role requires a proactive, autonomous style with at least four years of administrative experience and strong Google Workspace skills. A hybrid working model is offered, with a Friday early finish.

Qualifications

• Independent decision-making to drive site initiatives autonomously.
• Stakeholder management across multiple priorities with proactive system adoption.
• Tech-forward mindset with office software and AI tools to boost efficiency.
• Experience planning and executing corporate events, travel schedules and community initiatives.
• Discretion in handling confidential information and sensitive processes.

Responsibilities

• Site Coordination & Logistics: manage UK travel for leadership and visitors, liaise with partners for logistics.
• Reports, Meeting minutes & data collection from global colleagues.
• Culture & Engagement: organise site events and volunteering initiatives.
• AI Adoption & Process Improvement: identify opportunities to integrate AI into workflows.
• Team collaboration: provide backfill support to Customer Experience Assistant and meeting space hosting.

Skills

Independent decision-making

Stakeholder management

Tech-forward

Event management

Discretion with confidential info

Tools

Google Workspace

AI applications

Job description

About Plexus

At Plexus, our vision is to help create the products that build a better world. By embracing an innovative culture of excellence, we pride ourselves on designing, manufacturing and servicing some of the world’s most transformative products. From life-saving medical technology and mission-critical defense solutions to sophisticated industrial automation, we’re proud to partner with our customers to bring their complex ideas to market.

Visit Plexus.com to learn more about our unwavering commitment to our vision.

Living Our Values

With a vision rooted in the wellbeing and inclusive engagement of our team members, our customers, their end users and our communities, people are the heart of what we do and who we are. Our values unite and guide us in everything that we do. Our values include: Growing our People, Building Belonging, Innovating Responsibly, Delivering Excellence and Creating Customer Success.

As part of our team, you’ll do impactful work within an inclusive environment where everyone works together to achieve extraordinary outcomes. You’ll be empowered to reach your full potential through managing your own personalised development plan and access to our learning and development programs.

We are seeking a highly organised, proactive, and forward-thinking Site Administrative Assistant to join our Bathgate Design Centre.

In this role, you will provide critical operational support to our leadership teams, drive site engagement initiatives, and champion process efficiency. The successful candidate will manage day-to-day administrative coordination, foster a positive site culture, and leverage digital tools and AI to optimise workflows within a fast-paced environment.

Key Responsibilities

• Site Coordination & Logistics: Act as the primary point of contact for the facility. Manage comprehensive UK and international travel arrangements (flights, hotels, vehicles, and visas) for the leadership team and senior staff. Coordinate logistics for external visitors and liaise with cleaning and office supply partners.
• Reports, Communication & Meetings: Prepare professional management reports and presentations using Google Workspace, ensuring the timely collection of data from global colleagues. Attend key meetings to accurately record minutes and track follow-up actions.
• Culture & Engagement: Coordinate site-wide events and activities—including team gatherings, recognition awards, volunteering initiatives, and charity drives—to support a positive workplace culture.
• AI Adoption & Process Improvement: Identify opportunities to integrate AI tools and modern software into daily workflows, automating routine tasks and driving continuous process improvement.
• Team Collaboration & Support: Work closely with the wider administrative team, providing cross-functional backfill support for the Customer Experience Assistant (such as meeting space coordination and visitor hosting).

The Ideal Candidate Will Demonstrate

• Independent Decision-Making: A proven ability to work autonomously and advance key site initiatives independently, whilst maintaining the professional judgment to seek stakeholder buy-in when required.
• Stakeholder & Scope Management: Competence in managing competing priorities across multiple stakeholders, with a proactive approach to adopting new systems and seeking guidance during complex projects.
• Tech-Forward Skills: Advanced proficiency in standard office software (specifically Google Workspace tools), alongside a strong interest or practical experience in utilising AI applications to enhance efficiency.
• Event & Operations Management: Strong capability in planning and executing structured corporate events, travel schedules, and community initiatives.
• Professional Attributes: A methodical problem-solver with exceptional attention to detail, strong organisational savvy, flexibility, and the absolute discretion required to handle confidential information.
• Experience: A minimum of 4 years of related administrative experience is preferred. An equivalent combination of education and hands-on, high-level corporate support will be fully considered.

Why Join Us?

You will join a collaborative and professional engineering environment where continuous improvement is highly valued. This position offers an excellent opportunity to influence site culture, pioneer modern administrative processes, and deliver vital support to a dynamic design team. We offer a hybrid working model and a 1:00 PM finish every Friday.

Your Rewards and Wellbeing

We believe in rewarding your contribution with a comprehensive package designed to support your life both inside and outside of work.

• Growth: Bespoke development plans and volunteer time off
• Health: Private medical insurance, Employee Assistance Program and vision care
• Wealth: Enhanced pension contributions, life assurance, and group income protection
• Lifestyle: Electric Vehicle and Cycle to Work schemes, plus 33 days of annual leave