Community & Innovation Associate

Plexal; Reading; On-site; GBP 30,700 - 45,000; Full time

Benefits offered by this job

Generous pension scheme

Private healthcare

Life assurance

Critical illness cover

Job summary

Plexal is seeking a dynamic individual in Reading to manage community engagement and facility operations while supporting innovative project initiatives. The role requires stellar organisational skills, excellent communication, and the ability to work effectively with diverse stakeholders.

The successful candidate will help foster a collaborative culture, ensure high-quality visitor experiences, and oversee project tracking within a fast-paced, high-growth environment.

In return, Plexal offers a competitive salary ranging from £30,700 to £45,000, alongside a generous pension scheme and private healthcare.

Qualifications

• Proven administrative experience in a fast-paced team environment.
• Experience in a customer-facing role.
• Ability to manage multiple tasks and deliverables.

Responsibilities

• Act as the first point of contact for clients and visitors.
• Manage visitor access and ensure facility operations run smoothly.
• Support the innovation project pipeline and stakeholder communications.

Skills

Customer service

Organisational skills

Stakeholder management

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

Degree or equivalent relevant experience

Job description

• Community: Embedded on a client site, you will be the first point of contact for clients and guests, creating an exceptional first impression for everyone. You will be a critical actor in the continued development of the culture, awareness and adoption of the space, curating an environment which enables innovation at pace and ensuring the facility operates effectively and efficiently. This requires excellent relationship‑building skills, strong attention to detail, and a proactive approach to solving challenges.
• Innovation: You will work with the delivery team on managing the innovation project pipeline, supporting early‑stage challenge/problem definition and project triage, overseeing regular written and in‑person reporting and stakeholder communications. This will include planning and delivering engagements with a broad range of teams, managing stakeholders to gather the information required to ensure successful project delivery, and communicating opportunities and case studies across the client organisation.

The role is fast‑paced, varied and highly collaborative, requiring excellent organisational skills, adaptability and confidence in managing multiple priorities, communications and stakeholder relationships simultaneously.

What You'll Do

Community responsibilities:

• Leverage new and existing channels of communication across the organisation to strengthen awareness of the innovation accelerator & encourage submission of project ideas
• Help to build a network of innovation advocates across the organisation & embed adoption of the offering
• Identify and communicate innovation opportunities, project outcomes and case studies across the wider client organisation
• Support the development of a positive, collaborative and innovation‑focused culture that learns from experience and experimentation
• Build strong working relationships with clients, stakeholders, and internal teams
• Support the smooth delivery of events, meetings and engagements taking place within the space
• Curate a calendar of relevant and topical events to grow and engage the community & showcase Plexal’s expertise

Facility management

• Act as the first point of contact for clients, partners, visitors and guests, delivering a welcoming, professional and high‑quality experience
• Manage visitor booking and access to the facility
• Create and maintain an exceptional first impression of the space through strong day‑to‑day operational management
• Curate an environment that enables productive collaboration, creativity and innovation
• Ensure the facility operates effectively, efficiently and to a consistently high standard
• Proactively identify and resolve operational, facilities or member experience challenges
• Respond confidently and professionally to day‑to‑day queries, issues and requests
• Maintain high standards of presentation, organisation and attention to detail across the space
• Ensure facility kitchen is clean, tidy and fully stocked – reordering sundries as needed
• Support management of the innovation project pipeline, ensuring effective tracking, prioritisation and coordination of opportunities
• Assist with early‑stage problem/challenge definition and project triage to identify requirements & support successful project outcomes
• Coordinate regular project reporting, including written updates, status reporting and in‑person stakeholder briefings
• Manage stakeholder communications across innovation projects, ensuring timely, clear and effective information sharing
• Build strong relationships with stakeholders to gather the information, requirements and inputs needed for successful project delivery
• Support cross‑functional collaboration between delivery teams, clients and partners to maintain project momentum
• Ensure project documentation, communications and reporting materials are maintained to a high standard
• Proactively identify risks, blockers or information gaps and elevate where appropriate to support smooth delivery

Your Skills

• Reliable, highly organised and able to provide a high level of customer service
• Effective planning and prioritisation skills with the ability to keep track of multiple tasks and deliverables
• Excellent Microsoft Word, Excel and PowerPoint skills

Your Experience

• Educated to degree level or equivalent relevant experience
• Proven administrative experience of working in a fast‑paced team environment, and working in a customer‑facing role
• Experience with working with multiple stakeholders, such as startups and corporate clients, but also understanding the practicalities of working in a small and growing company
• Dealing with ambiguity and operating in constantly changing environment

Who You Are

• Energised by the challenges and opportunities presented working for a high‑growth company.
• Excellent communicator with strong interpersonal skills and the ability to interact with diverse stakeholder groups.
• Team player and motivated self‑starter who is able to take initiative with work load and tasks.

In return we will offer you:

• Salary: £30,700 - £45,000 depending on skills and experience
• A generous pension scheme (with a company contribution of up to 10%)
• Private healthcare, life assurance and critical illness cover

Plexal is an equal opportunities employer and we actively encourage applicants from individuals from all backgrounds. We are a Disability Committed employer and are willing to make reasonable adjustments throughout the recruitment process.