Shipping Controller - Nightshift

ASCO - Workforce Solutions; Aberdeen City; On-site; GBP 42,000 - 56,000; Full time

Job summary

ASCO - Workforce Solutions in Aberdeen seeks a Shipping Controller to manage cargo shipping and manifesting, coordinating with offshore and onshore teams. The role runs on a 7 on/7 off pattern, 1900–0700, and requires meticulous documentation and strong stakeholder communication.

You will work with SAP, Oracle, Maximo and QMS, ensuring compliance with IMDG and safety standards, while supporting continuous improvements and staff training in a high-demand offshore environment.

Qualifications

• Excellent communicator with stakeholder engagement skills.
• Problem solving with a logical approach.
• High level of attention to detail and ability to plan ahead.
• Effective Time Management to prioritise workload.

Responsibilities

• Respond to client, onshore and offshore queries promptly and accurately.
• Coordinate offshore cargo collection and delivery requirements with transport providers and departments.
• Prepare and maintain loadout lists, manifests and documentation using QMS and internal systems.
• Maintain accurate deck utilisation and cargo weights in systems.
• Coordinate manifesting files and outbound paperwork and keep systems up to date.
• Identify and communicate cargo discrepancies to internal and external stakeholders.
• Record post-loadout meetings and ensure client requirements are met.
• Plan, organise and prioritise workload to meet operations.
• Support training of new team members and contribute to process improvements.
• Ensure compliance with IMDG regulations and safety standards.
• Utilise client ERP systems and other operational tools.

Skills

Stakeholder engagement

Problem solving

Attention to detail

Time management

Offshore cargo knowledge

Quayside operations

MS Office

ERP systems

Health & safety

UK O&G best practice

Tools

SAP

Oracle

Maximo

QMS

Job description

Employment Type: Permanent Location: Aberdeen

Hours of Work: 7 days on/7 days off 1900 - 0700

Reporting to the Senior Shipping Controller, the role is responsible for accurately controlling and coordinating the shipping and manifesting of cargo to all customer locations. The working pattern for this role is 7 on/7 off, rotating through the following shift times: 7pm to 7am. Duties include:

• Respond to client, onshore and offshore queries promptly and accurately, maintaining strong working relationships with client contacts and representatives.
• Coordinate offshore cargo collection and delivery requirements, liaising with transport providers, vendors and relevant departments.
• Prepare, update and maintain loadout lists, manifests, operational records and associated documentation using QMS, client and internal systems.
• Maintain accurate deck utilisation calculations and ensure cargo weights and shipment information are recorded correctly.
• Coordinate and control manifesting files, outbound paperwork and supporting documentation, ensuring all systems are kept up to date.
• Identify, record and communicate cargo discrepancies, ensuring issues are resolved with the appropriate internal and external stakeholders.
• Conduct and record post-loadout meetings, ensuring all client requirements are met.
• Plan, organise and prioritise workload effectively to meet operational requirements.
• Support the training and development of new team members.
• Identify opportunities to improve service delivery and contribute to process improvements.
• Ensure compliance with IMDG regulations, company procedures, work instructions and standards.
• Accurately utilise client ERP systems and other relevant operational systems.

Minimum Competencies (Skills, Knowledge and Behaviours)

• Excellent communicator (written and verbal) with stakeholder engagement skills.
• Problem solving with a logical approach.
• High level of attention to detail and ability to consider the bigger picture when planning.
• Effective Time Management with ability to plan and prioritise workload.
• Conversant with UK Oil and Gas Best Practice for the safe packing and handling of cargo to and from offshore locations.
• Knowledge of quayside and lifting operations.
• Competence in the use of Microsoft office programs (particularly Word, Excel and PowerPoint).
• Exposure to Logistics/Financial management systems such as SAP, Oracle, Maximo, or similar.
• Operating knowledge of health & safety regulations and safe working practices.

Desirable Qualifications/Competencies

• Practical experience of HM Revenue & Customs and moving Dangerous Goods by Sea.
• Knowledge of SAP, KABAL, MAXIMO and QMS.