Shipping Controller - Nightshift

ASCO - Workforce Solutions; Aberdeen City; On-site; GBP 34,000 - 42,000; Full time

Job summary

ASCO - Workforce Solutions in Aberdeen is seeking a Shipping Controller's Assistant to coordinate offshore cargo shipments and manifests. You will work 7 on/7 off, 12-hour night shifts from 19:00 to 07:00, and report to the Senior Shipping Controller.

Key duties include client liaison, coordinating offshore collection and delivery, maintaining loadout lists and documentation in QMS and ERP systems, and ensuring accurate cargo weights, safety compliance and timely handovers.

Qualifications

• Excellent communicator with stakeholder engagement skills.

Responsibilities

• Coordinate shipping and manifesting of cargo to client locations.
• Respond to client queries promptly and maintain relationships with client contacts.
• Prepare, update and maintain loadout lists, manifests and documentation using QMS and ERP systems.
• Maintain accurate deck utilisation calculations and ensure cargo weights and shipment information are recorded correctly.
• Coordinate and control manifesting files, outbound paperwork and supporting documentation, ensuring systems are up to date.
• Identify and communicate cargo discrepancies, resolving issues with internal and external stakeholders.
• Plan, organise and prioritise workload to meet operational requirements.
• Support training and development of new team members.
• Identify opportunities to improve service delivery and contribute to process improvements.

Skills

Communication

Problem Solving

Attention to detail

Time management

UK Oil & Gas Best Practice

Quayside operations

MS Office

SAP/Oracle/Maximo

Health & Safety

Tools

SAP

Oracle

Maximo

QMS

Microsoft Office

Job description

Hours of Work: 7 days on/7 days off 1900 - 0700

Reporting to the Senior Shipping Controller, the role is responsible for accurately controlling and coordinating the shipping and manifesting of cargo to all customer locations. The working pattern for this role is 7 on 7 off, rotating through the following shift times: 7pm to 7am.

Duties include:

• Respond to client, onshore and offshore queries promptly and accurately, maintaining strong working relationships with client contacts and representatives.
• Coordinate offshore cargo collection and delivery requirements, liaising with transport providers, vendors and relevant departments.
• Prepare, update and maintain loadout lists, manifests, operational records and associated documentation using QMS, client and internal systems.
• Maintain accurate deck utilisation calculations and ensure cargo weights and shipment information are recorded correctly.
• Coordinate and control manifesting files, outbound paperwork and supporting documentation, ensuring all systems are kept up to date.
• Identify, record and communicate cargo discrepancies, ensuring issues are resolved with the appropriate internal and external stakeholders.
• Conduct and record post-loadout meetings, ensuring all client requirements are met.
• Plan, organise and prioritise workload effectively to meet operational requirements.
• Support the training and development of new team members.
• Identify opportunities to improve service delivery and contribute to process improvements.
• Ensure compliance with IMDG regulations, company procedures, work instructions and standards.
• Accurately utilise client ERP systems and other relevant operational systems.

Minimum Competencies (Skills, Knowledge and Behaviours)

• Excellent communicator (written and verbal) with stakeholder engagement skills.
• Problem solving with a logical approach.
• High level of attention to detail and ability to consider the bigger picture when planning.
• Effective Time Management with ability to plan and prioritise workload.
• Conversant with UK Oil and Gas Best Practice for the safe packing and handling of cargo to and from offshore locations.
• Knowledge of quayside and lifting operations.
• Competence in the use of Microsoft office programs (particularly Word, Excel and PowerPoint).
• Exposure to Logistics/Financial management systems such as SAP, Oracle, Maximo, or similar.
• Operating knowledge of health & safety regulations and safe working practices.

Desirable Qualifications/Competencies

• Practical experience of HM Revenue & Customs and moving Dangerous Goods by Sea.
• Knowledge of SAP, KABAL, MAXIMO and QMS.