Shipping and Administration Coordinator

Jewellery Stylist Recruitment; Slough; On-site; GBP 25,000 - 38,000; Full time

Job summary

Jewellery Stylist Recruitment seeks a Shipping & Administration Coordinator for its London team within a luxury jewellery brand. Responsibilities include coordinating international shipments, preparing customs documents and ensuring secure handling of valuable stock.

The role requires experience in shipping/logistics, a good grasp of UK customs procedures, and proactivity with strong organisational and communication skills. ERP experience is a plus.

Qualifications

• Experience in shipping, logistics or customs coordination.
• Good understanding of UK customs procedures.
• Experience with ERP systems is a plus.
• Excellent organisational and communication skills.
• Proactive with strong attention to detail.

Responsibilities

• Coordinate international imports and exports of high-value jewellery and luxury goods.
• Prepare and manage shipping and customs documentation (invoices, proforma, letters of instruction, ATA Carnets, origin certificates).
• Ensure shipments comply with customs regulations and trade requirements.
• Determine tariff classifications and duty treatment for international shipments.
• Review customs entries and shipping documentation for accuracy.
• Pack and prepare valuable shipments securely.
• Liaise with couriers, logistics providers and external partners.
• Provide administrative and operational support to internal teams.
• Take responsibility for shipments from planning to delivery.
• Identify opportunities to improve processes and efficiency.

Skills

Shipping & Logistics

Customs coordination

Organisational skills

Attention to detail

Communication skills

Problem-solving

Tools

ERP system

MS Office

Job description

ABOUT THE ROLE

A prestigious luxury jewellery brand is seeking a highly organised and proactive Shipping & Administration Coordinator to join its London team.

This is an excellent opportunity for someone with experience in shipping, logistics or customs administration to work within the luxury jewellery sector.

The successful candidate will play an important role in coordinating domestic and international shipments, preparing customs documentation and ensuring valuable stock is moved securely and efficiently.

Alongside shipping responsibilities, the position will provide administrative and operational support to the wider business.

KEY RESPONSIBILITIES

• Coordinate international imports and exports of high-value jewellery and luxury goods.
• Prepare and manage shipping and customs documentation, including commercial invoices, proforma documentation, letters of instruction, ATA Carnets and certificates of origin.
• Ensure shipments comply with relevant customs regulations and international trade requirements.
• Determine appropriate customs procedures, tariff classifications and duty treatment for international shipments.
• Review customs entries and shipping documentation for accuracy and compliance.
• Pack and prepare valuable jewellery shipments securely and to a high standard.
• Liaise with couriers, logistics providers and other external partners.
• Provide administrative and operational support to internal teams.
• Take responsibility for shipments from initial planning through to successful delivery.
• Identify opportunities to improve processes and operational efficiency.

SKILLS & EXPERIENCE

The ideal candidate will have:

• Previous experience in shipping, logistics, customs coordination or a similar position.
• A good understanding of UK customs procedures and international shipping requirements.
• Strong IT skills and confidence working across different systems.
• Excellent organisational skills and the ability to manage competing priorities.
• High attention to detail and a professional approach.
• Strong communication and interpersonal skills.
• A proactive, problem-solving approach.
• Experience within jewellery, luxury goods or another high-value product environment would be advantageous but is not essential.
• Experience using an enterprise ERP system would be beneficial but is not essential.

THE OPPORTUNITY

This is an opportunity to join an established business within the luxury jewellery sector and develop specialist experience across international shipping, customs compliance and the movement of high-value goods.

The position would suit someone who enjoys taking ownership of their work and wants to develop their career within a professional, fast-paced luxury environment.