SHEQ Administrator & Analyst

Multevo ltd.; Darwen; On-site; GBP 22,000 - 30,000; Full time

Job summary

Multevo ltd. is seeking a proactive administrator to support the Safety, Health, Environment and Quality (SHEQ) department. The role focuses on managing, maintaining and analysing information and data produced by the company to support compliance and continuous improvement.

You will assist with RAMS, policy and template maintenance, and coordinate with internal teams to ensure timely action close-outs. A good command of MS Office, Excel and documentation skills are essential, with ISO knowledge

Qualifications

• Proficient in Microsoft Excel and MS Office; able to leverage features effectively.
• Strong written and verbal communication skills; able to document processes clearly.
• Experience or familiarity with ISO standards (14001/9001/45001) is advantageous.

Responsibilities

• Support the Safety, Health, Environment and Quality (SHEQ) team with data management and analysis.
• Assist with RAMS processing and the preparation of pre-qualification questionnaires.
• Maintain and update templates, policies, procedures and flow charts; manage filing systems and portals.
• Monitor internal audits, action close-out, and update action databases (AINH/PIMS).
• Assist with quarterly regional SHE Committee meetings and audit material preparation.

Skills

Excel

MS Office

Communication

IT literacy

Job description

Multevo are a forward-thinking company who values the people that work towards our shared success. This opportunity will give you a great chance to establish yourself at an exciting time and has excellent career development potential as you will have a direct impact in an already growing company.

Multevo are a Constructionline Platinum, National Highways Sector Scheme 12, 16 and 18 accredited company that operates nationwide. We are proud to deliver a range of highways, civils, arboriculture, vegetation and traffic management services in-house.

We are a people focused business that values all employees. We have a strong health and safety focus and work ethics that surround the health and safety of our staff.

Main purpose of job:

To support the Safety, Health, Environment and Quality department by managing, maintaining and analysing information and data produced by the company.

Main duties

It should be recognised that this list is not exhaustive and the business can change your responsibilities at any time.

Reporting into the SHEQ Manager

Providing support to the SHEQ Team and the wider business

Assist with version control of new and existing forms and templates

Answering SHEQ E-Mails as required

Preparing, Monitoring, updating and maintaining departmental templates, policies, procedures and flow charts

Administration of departmental communications e.g. phone calls, post, e-mails etc.

Processing & Assessment of Contractor RAMS

Monitoring and reviewing, internal site audits including action close out management

Management of corrective action database (AINH/PIMS etc)

Management of NCR database

Upkeep of online assessment portals (Constructionline/SafeContractor/RISQS)

Support in preparation of audit material both internal and external (evidence gathering)

Input, management and close out of actions from internal audits and Inspections

Support completion of Pre-Qualification questionnaires

Writing, issuing monitoring, updating and maintaining the toolbox talk library

Monitoring, updating and maintaining the SHEQ folder system (Sharepoint)

Set up and maintaining filing system

Run & manage quarterly regional SHE Committee meetings

Updating legal registers on the LUS system

Creation/maintenance of digital team packs

Support in production of SHEQ statistics

Essential / Desirable skill range

• Must have knowledge/previous experience of using Microsoft office software, understanding Microsoft Excel and it’s capabilities

• Knowledge of working with ISO 14001, 9001, 45001 would be an advantage

• Previous experience working in an administration role within health and safety would be an advantage

Qualities and Requirements

• Self-motivated person who can work in a team and have a professional approach

• Excellent listening and communication skills, both written and oral

• Strong initiative and organisational skills with the ability to work to strict time and quality requirements

• Good interpersonal skills with the ability to build relationships with colleagues and business managers

• Attention to detail and confidentiality are paramount

• Excellent computer skills including word, excel, PowerPoint

• Be confident liaising with a variety of people both internal and external to the business

• Be proactive, able to self-teach IT systems

Equal Opportunities

We are committed to providing equal opportunities regardless of race, gender, age, beliefs and sexual orientation. As an employer, we embrace individuality and people's individual strengths.