SHEQ Administrator

Grundon Waste Management Ltd; Oxford; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Great benefits

Job summary

Grundon Waste Management Ltd is seeking a dynamic SHEQ Administrator to join our Benson-based team on a full-time, on-site basis. You will provide essential administrative support to the SHEQ Team, maintain documentation, and help deliver high-quality safety, environment, and quality processes.

You will manage records, assist with reporting, training coordination, and document control while supporting continuous improvement and effective communication across the department.

Qualifications

• A minimum of 2 GCSEs (A*–C / Grades 9–4) including English and Maths.
• Strong written and verbal communication skills, with the confidence to engage with stakeholders at all levels.
• Good working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Visio.

Responsibilities

• Maintaining SHEQ systems, databases, and records, ensuring accurate and up‑to‑date information for reporting and decision‑making.
• Supporting training administration, including coordinating requests, arranging venues, maintaining training records, producing certificates, and updating competency documentation.
• Managing SHEQ documentation, including Safety Observations, TRACAs, Near Misses, HAV reports, audits, inspections, and investigation records.
• Providing professional administrative support through managing correspondence, shared inboxes, telephone queries, and departmental requests.
• Assisting with the preparation of reports, dashboards, meeting minutes, internal communications, and SHEQ publications.
• Supporting document control, printing, distribution, and stock management activities.
• Monitoring and issuing of eye care vouchers.
• Populating and monitoring the SHEQ System database with information for contractors.
• Identifying opportunities to improve administrative processes and enhance team efficiency.

Skills

Communication skills

Organisational skills

Attention to detail

Education

GCSEs (English and Maths)

Tools

Microsoft Office

Job description

Salary and Hours

Salary: Competitive

Hours: Monday to Friday, from 9am to 5pm with one hour lunch; although from time to time some flexibility may be needed. Please note as a candidate you will be required to be on site fulltime.

Are you looking for an exciting opportunity where your skills will shine and your ideas will shape the future?

At Grundon, we are on the lookout for a dynamic, passionate, and driven SHEQ Administrator to join our team based in Benson. If you are enthusiastic about making a positive impact and supporting a strong culture of safety, quality, and environmental responsibility, we would love to hear from you.

This is more than just a job, it’s an opportunity to join a company that is here to show the world that there is more to waste than it seems. Here your contributions will make a real difference as we work towards our shared vision to unlock the potential of waste whilst we are dedicated to leaving a better planet for future generations.

Reporting and Responsibilities

Reporting into the Head of SHEQ, you will provide effective administrative support to the SHEQ Team, ensuring systems, processes, and procedures are maintained to support the delivery of a professional and high-quality service. The role will also involve managing SHEQ documentation, maintaining accurate records, and supporting data analysis and reporting to enable informed decision‑making and continuous improvement.

What will you do

• Maintaining SHEQ systems, databases, and records, ensuring accurate and up‑to‑date information is available for reporting and decision‑making.
• Supporting training administration, including coordinating requests, arranging venues, maintaining training records, producing certificates, and updating competency documentation.
• Managing SHEQ documentation, including Safety Observations, TRACAs, Near Misses, HAV reports, audits, inspections, and investigation records.
• Providing professional administrative support through managing correspondence, shared inboxes, telephone queries, and departmental requests.
• Assisting with the preparation of reports, dashboards, meeting minutes, internal communications, and SHEQ publications.
• Supporting document control, printing, distribution, and stock management activities.
• Monitoring and issuing of eye care vouchers.
• Populating and monitoring the SHEQ System database with information for contractors.
• Identifying opportunities to improve administrative processes and enhance team efficiency.

Why you will like working here

• A supportive, inclusive, and fun team culture.
• Designed to empower you to work where and how you thrive, balancing productivity with lifestyle.
• Opportunities for career growth and development.
• Competitive salary and great benefits.
• A company that values your voice and ideas.

About You

• A minimum of 2 GCSEs (A*–C / Grades 9–4) including English and Maths.
• Strong written and verbal communication skills, with the confidence to engage with stakeholders at all levels.
• Good working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Visio.
• Excellent organisational skills, with the ability to prioritise workloads, manage multiple tasks, and adapt to changing demands.
• A high level of accuracy and attention to detail.
• A practical, proactive approach with the flexibility and willingness to support the wider team.

EEO Statement

At Grundon, we are dedicated to providing diversity, equality, and inclusion. We believe great ideas come from everywhere, and we’re committed to creating a workplace where everyone feels valued, heard, and empowered to thrive.