SHEQ Administrator: On-Site Compliance & Training Support

Grundon Waste Management Ltd; Oxford; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Great benefits

Job summary

Grundon Waste Management Ltd is seeking a dynamic SHEQ Administrator to join our Benson-based team on a full-time, on-site basis. You will provide essential administrative support to the SHEQ Team, maintain documentation, and help deliver high-quality safety, environment, and quality processes.

You will manage records, assist with reporting, training coordination, and document control while supporting continuous improvement and effective communication across the department.

Qualifications

• A minimum of 2 GCSEs (A*–C / Grades 9–4) including English and Maths.
• Strong written and verbal communication skills, with the confidence to engage with stakeholders at all levels.
• Good working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Visio.

Responsibilities

• Maintaining SHEQ systems, databases, and records, ensuring accurate and up‑to‑date information for reporting and decision‑making.
• Supporting training administration, including coordinating requests, arranging venues, maintaining training records, producing certificates, and updating competency documentation.
• Managing SHEQ documentation, including Safety Observations, TRACAs, Near Misses, HAV reports, audits, inspections, and investigation records.
• Providing professional administrative support through managing correspondence, shared inboxes, telephone queries, and departmental requests.
• Assisting with the preparation of reports, dashboards, meeting minutes, internal communications, and SHEQ publications.
• Supporting document control, printing, distribution, and stock management activities.
• Monitoring and issuing of eye care vouchers.
• Populating and monitoring the SHEQ System database with information for contractors.
• Identifying opportunities to improve administrative processes and enhance team efficiency.

Skills

Communication skills

Organisational skills

Attention to detail

Education

GCSEs (English and Maths)

Tools

Microsoft Office

Job description

Grundon Waste Management Ltd is seeking a dynamic SHEQ Administrator to join our Benson-based team on a full-time, on-site basis. You will provide essential administrative support to the SHEQ Team, maintain documentation, and help deliver high-quality safety, environment, and quality processes.

You will manage records, assist with reporting, training coordination, and document control while supporting continuous improvement and effective communication across the department.