SHEQ/ACT Administrator

WPS; Milton Keynes; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid working (3 days home / 2 days)

Competitive salary & benefits

Job summary

WPS in Milton Keynes is seeking a diligent SHEQ/ACT Administrator to support compliance across a diverse FM portfolio. The role is hybrid, with 3 days from home and 2 days in the office, and involves maintaining schedules, records and reporting for internal teams and clients.

The successful candidate will handle data management, document validation, and supplier/ stakeholder liaison, ensuring accuracy and timely action. A DBS check is required at offer stage.

Qualifications

• Experience in compliance, SHEQ, facilities management, property or administration environments.

Responsibilities

• Support the setup and administration of client compliance records
• Maintain compliance planners and schedules across the portfolio
• Monitor compliance levels and chase outstanding documentation
• Review and validate compliance documents for accuracy
• Extract remedial actions from reports and issue them through the agreed process
• Produce reports and compliance statistics for internal teams and clients
• Manage audit trackers and compliance records
• Produce site logbooks for new and existing FM contracts
• Book training courses and maintain training records
• Provide administrative support to Health & Safety and Compliance Managers
• Respond to system queries and support wider business activities

Skills

Administration

Data management

Excel

Outlook

Compliance

SHEQ

Stakeholder communication

Attention to detail

Proactive working

Tools

CAFM systems

SFG20 maintenance standards

Job description

SHEQ / ACT Administrator Location: Milton Keynes (Hybrid Working) Salary: Competitive + Benefits Working Pattern: 3 days from home, 2 days in the office Are you an organised administrator with a keen eye for detail and experience working within compliance, SHEQ, FM or property environments? We're looking for a SHEQ / ACT Administrator to join a busy and supportive team based in Milton Keynes. Working as part of a close-knit team of six, you'll play a key role in helping to manage statutory compliance activities across a diverse FM portfolio, ensuring critical compliance information is accurately maintained and monitored.

The Role

This is an excellent opportunity for someone who enjoys working with data, systems and processes, and takes pride in maintaining high levels of accuracy. You'll support the wider compliance team, helping to ensure all compliance documentation, schedules and records are up to date and tracked effectively.

Key Responsibilities Include

• Supporting the setup and administration of client compliance records
• Maintaining compliance planners and schedules across the portfolio
• Monitoring compliance levels and chasing outstanding documentation
• Reviewing and validating compliance documents for accuracy and suitability
• Extracting remedial actions from reports and issuing them through the agreed process
• Producing reports and compliance statistics for internal teams and clients
• Managing audit trackers and compliance records
• Producing site logbooks for new and existing FM contracts
• Booking training courses and maintaining training records
• Providing administrative support to Health & Safety and Compliance Managers
• Responding to system queries and supporting wider business activities as required

About You

We're keen to speak to candidates with previous experience in a compliance, SHEQ, facilities management, property or administration environment.

You'll Have

• Strong administration experience with excellent organisational skills
• Exceptional attention to detail and accuracy
• Good Microsoft Office skills, particularly Excel and Outlook
• Experience working with data management systems
• Knowledge of compliance processes, SHEQ or Health & Safety administration
• Strong communication skills and confidence working with stakeholders at all levels
• A proactive and flexible approach to work

Desirable Experience

• Experience using CAFM (Computer-Aided Facilities Management) systems
• Understanding of SFG20 maintenance standards
• Previous experience within Facilities Management, Compliance or SHEQ functions
• Ability to review and identify correct or incorrect compliance documentation

What's on Offer?

• Hybrid working arrangement (3 days home / 2 days office)
• Friendly and supportive team environment
• Opportunity to develop your career within a growing compliance function
• Varied and interesting role with exposure to multiple clients and stakeholders

If you're a highly organised administrator who enjoys working in a compliance-focused environment and has a passion for accuracy and process improvement, we'd love to hear from you.

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.

To learn more about the checks included in this process, please click on the following link: