SharePoint & Records Governance Lead (M365)

National Museums; Greater London; Hybrid; GBP 60,000 - 75,000; Full time

Job summary

Tate is seeking a skilled SharePoint Online Administrator to oversee a modern SharePoint and AvePoint-based records system, ensuring stability, security, and scalable governance across the organisation.

You will work with Technology and Records Management to enhance information architecture, support user adoption, and lead post-migration activities while improving the end-user experience across Tate’s digital workplace.

Qualifications

• Strong practical experience of administering SharePoint Online and Microsoft 365 in a complex organisation.
• Ability to translate business needs into sustainable SharePoint solutions balancing user needs with governance, security and records lifecycle.
• Experience of supporting data, documents or shared drives migrations and post-migration activities.

Responsibilities

• Adopt primary responsibility for administering SharePoint Online environments at Tate, ensuring the system is stable, secure, and sustainable, and maintaining technical documentation.
• Administer user access and permissions, ensuring compliance with policies and best practice.
• Provide second-line support and guidance to users across all Tate sites and promote consistent use of SharePoint.
• Oversee storage management, monitoring usage and implementing lifecycle controls in collaboration with Technology and Records Management.
• Lead post-migration activities and contribute to governance documentation, standards and policies.
• Collaborate with Technology teams, Records Management, suppliers and consultants to improve Tate’s SharePoint environment and wider M365 suite.

Skills

SharePoint Online administration

Microsoft 365 governance

User support

Documentation

AvePoint Opus knowledge

Tools

AvePoint Opus

Microsoft 365

Job description

Tate is seeking a skilled SharePoint Online Administrator to oversee a modern SharePoint and AvePoint-based records system, ensuring stability, security, and scalable governance across the organisation.

You will work with Technology and Records Management to enhance information architecture, support user adoption, and lead post-migration activities while improving the end-user experience across Tate’s digital workplace.