M365 & SharePoint Specialist — Governance & Migrations

Sword Group; Glasgow; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Career development

Flexible working

Benefits package

Job summary

Sword Group in Scotland is seeking a Microsoft 365 / SharePoint Specialist to shape how digital information is structured, governed and maintained across modern Microsoft 365 environments.

You will take ownership of day-to-day administration, optimisation and continuous improvement of SharePoint Online and related Microsoft 365 services, balancing technical configuration with practical information management to ensure secure, well‑organised, compliant, and easy for people to use.

Qualifications

• Hands-on experience administering SharePoint Online within Microsoft 365 environments.
• Experience using ShareGate to plan and execute migrations.
• PowerShell skills for automation and environment optimisation.
• Good Understanding of Microsoft Purview, including DLP, sensitivity labels and records management.
• Familiarity with Power Automate and Power BI.
• Experience managing document lifecycle processes including classification, retention and archiving.
• Practical knowledge of information architecture, metadata design and taxonomies.
• Understanding of information governance principles and recognised standards (e.g. ISO-aligned information management).
• Confident communication skills and the ability to work closely with business users and technical teams.
• A structured, ownership‑driven mindset with strong attention to detail.

Responsibilities

• Administer and maintain SharePoint Online environments, including site collections, libraries, lists, workflows and permissions.
• Plan and deliver data migrations into Microsoft 365 using industry-standard tooling such as ShareGate.
• Develop PowerShell automation to streamline administration and improve performance.
• Design and implement metadata models, taxonomies and content types to improve classification and searchability.
• Apply and maintain governance rules covering document lifecycle, permissions, retention, archiving and disposal.
• Support data integrity, security and accessibility across structured and unstructured information repositories.
• Carry out audits, monitoring and routine checks to ensure ongoing compliance and system reliability.
• Enhance enterprise search through effective tagging and content indexing.
• Work closely with business teams to deliver practical SharePoint solutions that support collaboration and document control.
• Provide user guidance, training and support on SharePoint features and information management best practice.
• Support integrations between SharePoint, Microsoft 365 services and reporting tools such as Power BI.
• Contribute to digital transformation and automation initiatives that reduce manual effort and improve efficiency.
• This is a delivery‑focused role, suited to someone who enjoys working at the intersection of systems, information and people — and who takes pride in creating well‑governed, usable digital environments.

Skills

SharePoint Online

PowerShell

Migrations

Power Automate

Power BI

Purview DLP

Metadata design

Information governance

ISO standards

Stakeholder comms

Ownership mindset

Tools

ShareGate

Job description

Sword Group in Scotland is seeking a Microsoft 365 / SharePoint Specialist to shape how digital information is structured, governed and maintained across modern Microsoft 365 environments.

You will take ownership of day-to-day administration, optimisation and continuous improvement of SharePoint Online and related Microsoft 365 services, balancing technical configuration with practical information management to ensure secure, well‑organised, compliant, and easy for people to use.