Share Plan Coordinator

Harbour Energy; Greater London; Hybrid; GBP 38,000 - 52,000; Full time

Job summary

Harbour Energy is seeking a detail-oriented professional to support the administration of global discretionary and all-employee share schemes. You will assist plan events, handle data, prepare communications and coordinate with HR, payroll and external administrators to ensure accurate, timely execution.

The role involves reporting on plan data, managing joiners and leavers, and helping with the Directors’ Remuneration data for Harbour Energy’s Annual Report.

Qualifications

• Advanced Excel and data handling experience.
• Experience administering share plans or similar equity schemes.
• Strong stakeholder management and communication skills.

Responsibilities

• Assisting in day-to-day administration of Harbour Energy’s share plans, including grants, vesting, dividends and invitation windows.
• Producing accurate, timely reports on share plan data and updating joiners and leavers records.
• Assisting with the Directors’ Remuneration data for Harbour Energy’s Annual Report and Accounts.
• Responding to discretionary and all-employee share plan queries from current and former employees.
• Collaborating with HR, payroll, Company Secretarial and external administrators to ensure smooth plan operations.

Skills

Advanced Excel

Share plans administration

Stakeholder management

Communication skills

Attention to detail

Tools

JIRA

Job description

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Since its creation in 2014, Harbour has grown to become one of the world’s largest and most geographically diverse independent oil and gas companies. Today, Harbour is producing between 475,000 and 485,000 barrels of oil equivalent per day with significant production in Norway, the UK, Germany, Argentina and North Africa. Harbour benefits from competitive operating costs and resilient margins, and a broad set of growth options including near-infrastructure opportunities in Norway, unconventional scalable opportunities in Argentina and conventional offshore projects in Mexico and Indonesia. With low GHG emissions intensity and a leading CO2 storage position in Europe, Harbour remains committed to producing oil and gas safely and responsibly to help meet the world’s energy needs. Harbour is headquartered in London with approximately 5,000 staff and contractors across its operations and offices.

Ours is an inclusive workplace where individuals can bring their whole selves to their job and feel recognised for the value they add. We are committed to creating a genuinely inclusive and supportive working environment to ensure everyone has a positive experience at work.

At Harbour Energy, we aim to recruit, retain and promote our people based on their unique skills, regardless of race, gender or background. We need excellent people to help shape and develop the future of our company. Could this be you?

Purpose of Role:

• Supporting the Reward and Company Secretarial teams in managing the administration of the Harbour Energy’s global discretionary and all-employee share schemes through external share scheme administrators. The role will be required to assist with the administration, reporting, and operational delivery of employee share plans. Key responsibilities include supporting plan event management, working with data, preparing draft communications, and coordinating with company secretarial, reward and payroll teams as well as external vendors including share plan administrators and Employee Benefit Trustees to ensure accurate and timely execution of share plan activities.

Critical Responsibilities:

• Ensuring that all activities are carried out in a safe manner complying with all regulatory requirements, legislation and Harbour Energy HSES Procedures

Ethics and Compliance Responsibilities:

• Ensure that all activities and behaviours are carried out in accordance with Harbour Energy’s Ethics and Compliance Policies and Procedures, and to complete any compulsory compliance training as required

Areas of Accountability, Responsibility and Competence:

• Administration and Support: Assisting in the day-to-day administration of share plans, such as preparing for grant, vesting and other events including as dividend payments and invitation windows.
• Reporting and Data Management: Contributing to the production of accurate and timely reports on share plan data including processing joiners and leavers and updating records both internally and externally to the administrator.
• Annual Report: Assist with collation of data for and verification of the Directors’ Remuneration Report of the Harbour Energy Annual Report & Accounts
• Employee Queries: Monitoring the share plans inbox and responding to discretionary and all-employee share plan queries from current and ex-employees.
• Employee Communication: Supporting the development of engaging and compliant communications including emails, Viva Engage posts, and intranet materials to improve engagement with share plans and educate employees globally on their equity awards and the plans available to them.
• Stakeholder Coordination: Working closely with various internal teams (HR, payroll and Company Secretarial) and external Plan Administrators to ensure smooth plan operations.
• Compliance and Accuracy: Helping to ensure that processes are documented and controlled and that share plan administration and reporting adheres to relevant laws, regulations and internal policies.
• System and Portal Management: Assisting in the management of core systems and portals used for share plan administration and employee access including monitoring communications from CPM and JPM through JIRA and administration systems.
• Deputise, as and when required, for the Executive Compensation Adviser and Assistant Company Secretary.
• Stakeholder Management: effective working with internal and external stakeholders.
• Strong reward background with an interest in completing the Tapestry Certificate in Share Plans or completed Tapestry Certificate
• Advanced Microsoft Excel skills
• Ability to effectively manage internal and external key relationships
• Excellent organisational, written and verbal communication skills
• Enthusiastic, prepared to take on challenges and work in a high paced environment
• Previous experience of administering share plans for a listed company

Experience:

Typically experience in share plans or a related field

Inclusive recruitment is a vital part of our diversity, equity and inclusion strategy. Whatever your background, if you feel you need an adjustment during our selection process to suit your needs, please let us know, and we will be happy to help.