Settlements Administrator

MILLBANK FX; Greater London; On-site; GBP 35,000 - 38,000; Full time

Benefits offered by this job

Private medical insurance

Dental and optical cash back

Gym & wellness discounts

Job summary

Millbank FX, a London-based foreign exchange and payments specialist, seeks a Settlements Administrator to join the back-office settlements team. You will ensure accurate settlement, reconciliation, and data hygiene for trades and client funds, supporting the Head of Settlements in a deadline-driven environment.

You’ll process payments, maintain ledgers, and assist with FCA reporting while upholding high standards of accuracy and accountability.

Qualifications

• 1–3 years’ experience in settlements, payments operations or finance administration.
• Strong attention to detail and comfort with process-driven work.
• Confidence using Excel for reconciliations and data checks.
• Clear written communication and a calm, dependable working style.
• A strong sense of personal accountability for task completion, accuracy and follow-through.
• Willingness to learn, take feedback, and grow into broader responsibility.

Responsibilities

• Process and release payments accurately and on time, following defined procedures.
• Reconcile incoming and outgoing funds in Salesforce and Excel.
• Maintain clean and accurate Client Held Funds and Trade Ledgers.
• Support FCA-related operational reporting by ensuring underlying data is complete and reconciled.
• Assist with hedging position administration and settlement checks.
• Investigate straightforward discrepancies and elevate exceptions promptly.
• Maintain clear, audit-ready records across internal systems.
• Follow established processes consistently and flag issues when identified.

Skills

Attention to detail

Excel proficiency

Written communication

Accountability

Coachable

Tools

Salesforce

Excel

Job description

Location:

Central London (20 King St, London EC2V 8EG)

Remuneration:

£35,000 - £37,500 base + benefits package (private medical insurance, dental and optical cash back, gym & wellness discounts)

About Millbank FX

Millbank FX is a London-based foreign exchange and global payments specialist, trusted by mid-market and enterprise businesses to manage currency risk and international payments with speed, precision, and integrity.

Having processed over £6 billion in transaction volume, we partner with businesses across multiple sectors to deliver tailored FX solutions, international payment capabilities, and strategic risk management support.

Our business is built on disciplined execution, operational excellence, and long-term commercial relationships. We operate in a high-performance environment where ownership, accountability, and commercial ambition are highly valued.

As we continue to scale, we are expanding our back office team with an attention focused individual to support our settlements team.

Role Overview

Our Settlements team sits at the operational heart of the company, ensuring every trade, payment, and reconciliation runs smoothly between our partner banks, internal systems, and clients.

We are looking for a Settlements Administrator who brings consistency, attention to detail, and reliability to the daily execution of settlement processes. This is an execution-focused role centered on accuracy, clean records, and dependable delivery in a deadline-driven environment.

You will support the Head of Settlements by ensuring core settlement, reconciliation, and data hygiene tasks are completed to a high standard.

Your Mission

• Process and release payments accurately and on time, following defined procedures
• Reconcile incoming and outgoing funds in Salesforce and Excel
• Maintain clean and accurate Client Held Funds and Trade Ledgers
• Support FCA-related operational reporting by ensuring underlying data is complete and reconciled
• Assist with hedging position administration and settlement checks
• Investigate straightforward discrepancies and elevate exceptions promptly
• Maintain clear, audit-ready records across internal systems
• Follow established processes consistently and flag issues when identified

What You’ll Need

Experience & Background

• 1-3 years’ experience in settlements, payments operations, or finance administration
• Strong attention to detail and comfort with routine, process-driven work
• Confidence using Excel for reconciliations and data checks
• Clear written communication and a calm, dependable working style
• A strong sense of personal accountability for task completion, accuracy, and follow-through within defined processes
• Willingness to learn, take feedback, and grow into broader responsibility

Mindset & Culture Fit

• Highly coachable with a strong desire to improve
• Competitive, disciplined, and results-oriented
• Comfortable operating in a high-standards, feedback-driven environment
• Strong ownership mentality and accountability for performance
• You are not expected to be fully formed. You are expected to be commercially serious, coachable, and accountable.

You’re the right fit for us if

• You’re curious and ask why
• Want to find the right solution
• Want to improve and seek feedback
• Like to be challenged
• Aspire to make an impact and be part of a team
• Are sociable and like to have fun

What Success Looks Like

Within your first 6-12 months, you will:

• Consistently meet daily accuracy and turnaround KPIs
• Maintain clean, reliable settlement and ledger data
• Be trusted to execute defined processes with minimal rework
• Comfort using existing automation tools and scripts as part of daily settlement and reconciliation processes.
• Reduce exception volume through strong operational hygiene

Remuneration & Progression

• Competitive base salary (Â35k-Â37.5k depending on experience)
• Structured coaching and ongoing development
• Clear progression opportunities within a growing back-office team

Why Join Millbank FX

Millbank FX is built for ambitious individuals who want genuine opportunity, ownership, and earning potential - not simply another sales role.

When you join Millbank FX, you become part of a fast-growing, high-performance business where your contribution directly impacts growth. You won’t be another number inside a large corporate structure or constrained by bureaucracy and outdated systems.

The expectations are high - but so is the opportunity.