Services Manager

Vanrath; Lisburn; On-site; GBP 32,000 - 43,000; Full time

Job summary

Vanrath are recruiting a Services Manager on behalf of a large public sector body in Lisburn for a temporary assignment. The role leads and manages the Democratic Services Team and Facilities Management Team to deliver an effective governance and decision‑making framework for the Council.

You will oversee council meetings, maintain procedures, and manage elected members administration, while coordinating budgets, theatre facilities, and major conferences.

Qualifications

• Line management of a multi-disciplinary teams.
• Facilities management in a multi-site or complex operational environment.
• Events management.

Responsibilities

• Lead governance and decision‑making arrangements for Council, ensuring compliance with Constitution, Standing Orders and legislative requirements.
• Oversee recording of proceedings, agendas, minutes and reports for Council/Committee meetings.
• Manage Elected Members administration including statutory returns and Members travel/accommodation.
• Engage with Department for Communities on legislative changes and reflect in policies and procedures.
• Coordinate the Annual Meeting of Council and allocation of responsibilities.
• Support the Head of Service in elections planning and delivery of statutory requirements.
• Provide strategic guidance to the Mayor and Mayor’s Office for events and activities.
• Oversee running of the Mayor’s Office with governance and financial probity.

Skills

Line management

Facilities management

Events management

Education

Bachelor's degree or equivalent

Job description

Vanrath are recruiting for a Services Manager on behalf of a large public sector body in Lisburn on a temporary basis.

What's in it for you?

• 37 hours 9am to 5pm, with occasional evening meetings
• Temporary
• Lisburn
• £26.66ph

About your next employer

As a member of the Governance and Communications Team, the postholder will be responsible for leading and managing the Democratic Services Team to ensure the delivery of an effective governance and decision‑making framework for the Council. In addition, they will lead and manage the Facilities Management Team, overseeing the efficient operation of the Councils Headquarters, including the management of the Theatre and Conferencing Facility.

What you'll do

• Lead and develop effective governance and decision‑making arrangements for Council, keeping under review, all aspects of the Constitution including the Scheme of Delegation, Standing Orders, Committee Terms of Reference and schedule of meetings in line with legislative requirements and Council procedures.
• Ensure effective arrangements are maintained and developed for the operation of Council and Committee meetings including the recording proceedings, preparing agendas, compiling minutes and reports, noting actions and following up as appropriate in accordance with Council procedures, standing orders and legislative requirements.
• Ensure effective arrangements for the management of Elected Members administration including Department for Communities statutory returns, Members Register of Interests, Members travel and accommodation, membership of internal and external working groups.
• Engage regularly with Department for Communities on any legislative changes potentially impacting the Council and ensure policies and procedures are reviewed to reflect same.
• Management of the Annual Meeting of Council ensuring effective application of the agreed models for allocation of positions of responsibility.
• Support the Head of Service in the delivery of Local Government Elections, including the planning, coordination and delivery of all statutory and operational requirements to ensure elections are conducted in a lawful, efficient and transparent manner.
• Provide strategic advice and guidance to the Mayor and the Mayor's Office staff in the management of Mayoral events and activities in line with Council policies and procedures.
• Oversee the effective running of the Mayor's Office ensuring the highest levels of financial probity and governance in relation to charitable events and donations.
• Lead and manage the Mayor's Charity Committee meetings ensuring adequate records are retained.
• Oversee the effective delivery of the Councils annual programme of civic events and any additional civic functions agreed by Council.
• Responsible for the operational management of the Council's Civic Headquarters at LVI and Bradford Court, including the provision of appropriate staffing levels to ensure smooth and efficient service delivery
• Responsible for the management of major facilities contracts, including security, cleaning services, catering, and other essential services.
• Work closely with the Assets Team on logistics for delivering capital and maintenance projects impacting the facility at LVI and Bradford Court.
• Work closely with the Assets Team to ensure full compliance with all statutory health & safety requirements.
• Lead and develop the Council's theatre and conferencing facilities maximising income whilst ensuring value for money for the Council area rate payer.
• Draft budget estimates for LVI Services in conjunction with the Head of Service.
• Develop and enhance working relationships with relevant partners and stakeholders to maximise corporate and community planning outcomes and to generate innovation in service delivery.
• Deputise for the Head of Service and cover for other suitable level posts within the Governance and Communications Services and undertake any other duties as may be reasonably required.
• Manage and lead the team to deliver an effective service in line with Council policies and procedures.

About you

It is essential that applicants have a minimum of: A third level qualification (for example, an HNC, HND, NVQ Level 4, Degree) or equivalent A minimum of 4 year's relevant experience in each of the following areas of responsibility:

• Line management of a multi-disciplinary teams,
• Management of facilities in a multi-site or complex operational environment,
• Events management.

Where applicants do not hold the qualifications as outlined above, they must demonstrate a minimum of 7 years' experience as outlined above.

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