Assistant Community Arts & Events Officer

VANRATH; Lisburn; Hybrid; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Vanrath is recruiting for an Assistant Community Arts & Events Officer in Lisburn on a temporary basis. The role supports the promotion and development of arts, culture and heritage through outreach and events.

The post involves coordinating outreach activities, assisting with budgeting, reporting and event delivery, and deputising for the officer as required. A hybrid working pattern is offered with office presence and home working.

Qualifications

• Minimum of 5 GCSEs A-C or NVQ level 2 or equivalent.
• Three years of employment experience with two of the following areas: community outreach, administration, reporting and finance, event organisation, marketing.
• Must be able to work unsociable hours on a rota basis and additional hours.

Responsibilities

• Assist in outreach activities to generate involvement in the arts, culture & heritage, including bookings and event delivery.
• Coordinate and promote arts, culture and heritage programmes, supporting community engagement and grant-aid assistance.
• Manage administration: finance spreadsheets, budgeting, monitoring and evaluation for outreach activities and sponsorship.
• Monitor administration records to assess outreach against KPIs.
• Implement Health & Safety and Security procedures for outreach activities and ensure proper recording.
• Deputise for the Community Arts & Events Officer at committees and meetings.
• Act as Duty Officer for building issues, liaising with departments and external organisations.
• Cover duties to support sickness, annual leave, etc.
• Work with internal teams, contractors and stakeholders to deliver services and events.
• Ensure compliance with policies and promote high customer care.
• Develop relationships with partners to maximise outcomes and innovation.

Skills

Community outreach

Administration

Reporting and finance

Event organisation

Marketing

Education

5 GCSE passes A-C / NVQ level 2 or equivalent

Job description

Vanrath are recruiting for an Assistant Community Arts & Events Officer on behalf of a large public sector company in Lisburn on a temporary basis.

What's in it for you?

• £17.45
• 37 hours - 9am to 5pm
• Hybrid - minimum of 3 days in office and 2 working from home - subject to operational requirements and approval from management
• Temporary

About your next employer

The post holder is responsible for assisting the Community Arts & Events Officer in the promotion and development of the arts, culture & heritage programme on an outreach basis and in the development of a proactive programme of community and educational events, activities and festivals to enhance community access across the portfolio within the unit.

The post holder will assume other duties relevant to the post reasonably delegated by the Community Arts & Events Officer/delegated officer and participate in the interchange of duties to cover for staff breaks, sickness, leave and staff vacancies, etc.

What you'll do

• To assist the Community Arts & Events Officer with the organisation and production of relevant outreach activities to generate and facilitate active involvement in the arts, culture & heritage, including facilitator bookings; facilities and equipment bookings; the effective marketing and delivery of events; the hosting of events, where necessary and all other related arrangements.
• Assist in the coordination and promotion of arts, culture and heritage programmes, supporting community engagement activities that increase participation and accessibility. Provide guidance, capacity-building support and grant-aid assistance to organisations, helping them to develop sustainable projects and strengthen local cultural and heritage provision.
• To act as the effective interface between external and internal clients of the Creative Communities & Heritage Service assisting with the delivery of effective administration including but not limited to; spreadsheets of financial activity for budgetary planning, costing, spending, monitoring and evaluation for relevant outreach arts activities, grant-aid and sponsorship, in accordance with the Councils financial regulations, departmental monitoring systems and funding bodies requirements.
• Assist in the monitoring and maintenance of relevant administration records to allow the performance of relevant outreach activities to be assessed against local and national Key Performance Indicators.
• To implement all of the Councils responsibilities in relation to Health & Safety and Security procedures for all relevant outreach arts activities and for ensuring that legislation and recommendations for related issues are put into operation together with the recording of appropriate information, as directed.
• Deputise for the Community Arts & Events Officer at internal and external committees and other meetings carrying out appropriate follow-up action and liaise with service providers, other Council departments and external statutory organisations on relevant event issues, as required.
• Act as Duty Officer and designated point of contact for issues associated with the building, including responding to operational, security, maintenance, health and safety and access-related matters as required in line with Council procedures.
• Such other duties, as may be reasonably allocated by the Community Arts & Events Officer including participation in the interchange of duties to cover for sickness, annual leave, staff vacancies etc.
• Work collaboratively with internal teams, contractors and stakeholders to support successful delivery of Council services, programmes and events.
• Ensure compliance with Council policies and procedures and operate within the highest standards on management and personal behaviour, which reflect the core values and behaviours of the organisation.
• Ensure the provision of high standards of customer care across all the services provided by the unit and promote and manage the service effectively and communicate in a way, which embraces and promotes the public image and overall reputation of the Council.
• Develop and enhance working relationships with relevant partners and stakeholders to maximise corporate and community planning outcomes and to generate innovation in service delivery.

About you

It is essential that applicants have a minimum of:

QUALIFICATIONS

5 GCSE passes at grade A-C, NVQ level 2 or equivalent.

EXPERIENCE

Three years employment experience two of the following:

• Community outreach
• Administration
• Reporting and finance
• Event organisation
• Marketing

Where applicants do not hold the qualifications as outlined in above, they must demonstrate a minimum of five years' experience as outlined above.

Must have the ability to work unsociable hours on a rota basis and ability to work additional hours as required

Hold a UK Driving License IND04