Service & Maintenance Administrator

RWE AG; Mostyn; On-site; GBP 25,000 - 32,000; Full time

Job summary

RWE Renewables UK Management Ltd. is seeking an organised, proactive Office Administrator to support maintenance activities at the Gwynt y Môr Offshore Wind Farm.

Reporting to the Service Operations Manager, you will help establish efficient processes and provide essential administrative support across 160 offshore turbines. You will set up vendors, track purchase requests, coordinate ramp-up activities, manage correspondence, organise meetings, arrange travel, and oversee document control,

Qualifications

• Good working knowledge of Microsoft Word, Excel, Outlook, PowerPoint and Microsoft Teams.
• Strong coordination, organisational and business administration skills with excellent attention to detail.
• Effective management of competing priorities with a self-motivated and committed approach.
• Excellent communication skills and confidence liaising with people at all professional levels.
• Collaborative and flexible support within a small team, including responding to needs at short notice.

Responsibilities

• Set up new vendors and create, track and process purchase requests for goods and services.
• Coordinate administrative activities during the project ramp-up while prioritising competing tasks and maintaining effective communication.
• Manage correspondence, telephone calls and visitors while supporting effective liaison between departments.
• Act as the Office IT Administrator by ordering equipment and coordinating ongoing requirements with the IT service desk.
• Organise meetings, conferences, workshops and team events, including preparing agendas and taking minutes.
• Maintain electronic filing systems and support defined document control activities.
• Arrange travel, accommodation, meeting rooms and events for the office-based site team, including requests at short notice.
• Provide general administrative and secretarial support and undertake additional office administration tasks as required.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Teams

Coordination

Organisation

Attention to detail

Communication

Time management

Tools

SAP

Electronic Document Management Systems

Job description

RWE Renewables UK Management Ltd.
To start as soon as possible, full time, permanent

Join RWE Renewables and help deliver a new Service & Maintenance contract at the Gwynt y Môr Offshore Wind Farm. Reporting to the Service Operations Manager, you will provide essential administrative support for maintenance activities across 160 offshore wind turbines and help the site team establish efficient processes throughout the project’s implementation and ramp-up phase.

About the role

• Set up new vendors and create, track and process purchase requests for goods and services.
• Coordinate administrative activities during the project ramp-up while prioritising competing tasks and maintaining effective communication.
• Manage correspondence, telephone calls and visitors while supporting effective liaison between departments.
• Act as the Office IT Administrator by ordering equipment and coordinating ongoing requirements with the IT service desk.
• Organise meetings, conferences, workshops and team events, including preparing agendas and taking minutes.
• Maintain electronic filing systems and support defined document control activities.
• Arrange travel, accommodation, meeting rooms and events for the office-based site team, including requests at short notice.
• Provide general administrative and secretarial support and undertake additional office administration tasks as required.

Job requirements and experience

• Good working knowledge of Microsoft Word, Excel, Outlook, PowerPoint and Microsoft Teams.
• Strong coordination, organisational and business administration skills with excellent attention to detail.
• Effective management of competing priorities with a self-motivated and committed approach.
• Excellent communication skills and confidence liaising with people at all professional levels.
• Collaborative and flexible support within a small team, including responding to needs at short notice.

Advantageous, but not essential

• Experience using electronic document management systems.
• Knowledge of SAP.

RWE is committed to creating a diverse and inclusive environment – we value your passion, your willingness to learn and your desire to thrive. Even if you don't have all the above skills, need flexible working arrangements or other adjustments not yet listed here, we'd love to hear from you.

An offer of employment in this role may require holding active or ability to pass National Security vetting to SC level. Failure to obtain and or maintain National Security Vetting to SC may result in the removal of job offers and or existing employment.

We value diversity and therefore welcome all applications - regardless of gender, disability, nationality, ethnic and social origin, religion/belief, age, sexual orientation, and identity. #inclusionmatters

As a global leader, RWE Offshore Wind is shaping tomorrow's energy on the high seas. We are active across Europe, Japan and Korea. We have already 18 wind farms in operation with an installed capacity of over 3 gigawatts. With over 20 years’ experience in developing, building, operating and maintaining offshore wind farms we have established long-term partnerships, working hand in hand with local businesses and communities. Every year, we invest millions of euros in new offshore wind projects and support harbours, educational programmes, local organisations and more. Our passionate workforce is committed to driving technological and sustainable improvements, delivering construction projects on time and within budget to the highest quality and safety standards, and contributing to the energy world of tomorrow.

Want to learn more about working for RWE Offshore? Join Our Journey Offshore by watching the miniseries including 6 episodes, 5 ambassadors and one exciting trip Offshore.