Senior Timetabling Officer

Bath Spa University; Newton St. Loe; Presencial; GBP 34.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid working

Pension scheme

On-site nursery

Employee assistance programme

Descripción de la vacante

Bath Spa University seeks a Senior Timetabling Officer to lead academic timetabling for sites outside Bath and manage module selection data. You will work with academic and professional services colleagues to deliver accurate, clash-free timetables and efficient use of teaching spaces.

You will guide student data accuracy, support registration processes and address complex scheduling challenges. Strong collaboration and data analysis skills are essential for continual service improvement.

Formación

• Experience of academic timetabling within a Higher Education environment.
• Experience using timetabling software such as TimeEdit or similar.
• Experience working with databases/student record systems (e.g., SITS).
• Experience contributing to process improvement or implementing new systems and processes.

Responsabilidades

• Lead academic timetabling for sites outside Bath, creating accurate clash-free timetables and efficient use of teaching space.
• Manage module selection and student data, ensuring records and allocations support registration, assessment and progression.
• Resolve complex timetabling and module allocation issues, including non-standard cases like progression and trailing modules.
• Collaborate with stakeholders across departments, Estates, partner sites and services to gather requirements and deliver outcomes.
• Improve processes and integrate sites outside Bath into central timetabling systems; identify efficiency opportunities.
• Provide guidance and develop resources, training and knowledge for timetabling and module processes.
• Support and guide the Timetabling Support Officer and assist workload planning.
• Analyse data and produce reports to inform decision-making and service development.

Conocimientos

Academic timetabling

Time management

Analytical skills

Stakeholder engagement

Training delivery

Problem solving

Independent & collaborative work

Herramientas

TimeEdit

SITS

Descripción del empleo

Senior Timetabling Officer

Application Deadline: 11 October 2026

Department: Student and Registry Services

Employment Type: Full Time

Location: Bath, Somerset - Newton Park

Compensation: Grade 6 - starting from £33,951 rising to £37,694 per annum

Description

Join our Timetabling and Module Selection team as a Senior Timetabling Officer, taking a lead role in delivering accurate, effective academic timetables and module selection processes across our sites outside of Bath. You’ll work with academic and professional services colleagues to solve complex scheduling challenges, improve processes and help shape how we deliver a consistent, high-quality service across our growing network of locations.

About the Role

• Lead academic timetabling for sites outside Bath, creating accurate, clash-free timetables and making effective use of available teaching space.
• Manage module selection and student data, ensuring module records, diets and student allocations are accurate and support registration, assessment, progression and fee processes.
• Resolve complex timetabling and module allocation issues, including non-standard cases such as progression, reassessment, appeals and trailing modules.
• Work closely with stakeholders across academic departments, Estates, partner sites and professional services to gather requirements, resolve competing priorities and deliver effective outcomes.
• Improve and standardise processes, helping to integrate sites outside Bath into central University timetabling and module selection systems and identifying opportunities for greater efficiency.
• Provide specialist advice and support, responding to timetabling and module-related enquiries and developing guidance, training and knowledge resources.
• Support and manage team members, including providing day-to-day guidance to the Timetabling Support Officer and contributing to workload planning.
• Analyse data and produce reports to support decision‑making, service improvement and the ongoing development of timetabling and module selection processes.

About You

• Experience of academic timetabling, particularly within a Higher Education environment.
• Experience of using timetabling software, ideally TimeEdit or a similar system.
• Experience of working with databases and/or student record systems, ideally SITS or similar
• Experience of contributing to process improvement or implementing new systems and processes within a changing operational environment.
• Excellent problem-solving and analytical skills, with the ability to investigate issues, interpret information and identify effective solutions.
• Experience of delivering training, guidance or support to staff and stakeholders in relation to systems, processes or services.
• Excellent communication and interpersonal skills, with experience of working effectively with a range of stakeholders, including at senior level.
• Strong organisational, planning and prioritisation skills, with excellent attention to detail and the ability to manage competing demands in a busy environment.
• Ability to work independently and collaboratively, demonstrating initiative, flexibility and a proactive approach to improving processes and delivering a high-quality service

For further information on the essential and desirable skills we’re looking for, please refer to the attached Job Description.

Additional Information

• Salary Grade 6 - Starting from £33,951 rising to £37,694 per annum
• Some out of hours working will be occasionally required, including some evenings and specific weekends during the academic year (such as Graduation and Registration)
• Opportunities for taking annual leave during peak times of year (especially September/October) will be limited, and leave at other times will need to be assessed across the team so that service provision is not impacted

Interview Date - Friday 16th October 2026

Staff Benefits

• Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
• Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits
• Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
• Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling
• Transport schemes including Electric Vehicle Scheme and Cycle to Work
• Wide range of discounts and financial benefits, accessed through and easy-to-use app

For further details about all our staff benefits, have a look at our rewards page: https://www.bathspa.ac.uk/work-at-bath-spa/rewards-and-benefits/