Senior Team Assistant

Cambridge Associates; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading global investment firm is seeking a Senior Team Assistant in London. The role involves providing comprehensive administrative support to the Investment Team, managing schedules, travel, and special projects. The ideal candidate will have strong organizational skills, proficiency in MS Office, and the ability to work collaboratively in a dynamic environment.

Qualifications

• Proven experience in an administrative or secretarial role.
• Strong verbal communication skills and the ability to mentor others.
• Detail-oriented with strong writing and proofreading abilities.

Responsibilities

• Provide extensive calendar management and meeting coordination.
• Make complex international travel arrangements.
• Support business development and conduct research as needed.

Skills

Problem Solving

Organizational Skills

Communication

Tools

MS Word

MS Excel

PowerPoint

Outlook

Adobe Acrobat

MS Dynamics

MS Teams

WebEx

Box

Neo

Job description

Firm Overview:

Cambridge Associates (“CA”) is a leading global investment firm. CA’s goal is to help endowments & foundations, pension plans, and ultra-high net worth private clients implement and manage custom investment portfolios that generate outperformance so that they can maximize their impact on the world. Cambridge Associates delivers a range of services, including outsourced CIO, non-discretionary portfolio management, and investment consulting.

Headquartered in Boston, Massachusetts, CA has offices in key markets in North America, the United Kingdom, Europe, Asia, and Oceania. Our worldwide teams ensure our clients benefit from decades of global presence, local expertise, and relationships with the top global investment managers across the world. For more information, please visit www.cambridgeassociates.com .

Position Summary:

The Senior Team Assistant will perform a wide variety of administrative functions for an assigned group, which may include Investment Directors, Investment Associates, and department staff. In addition, the Senior Team Assistant will take on high-level duties such as conducting research, creating materials, preparing correspondence, and managing special projects. The Senior Team Assistant will respond to information requests, exhibit excellent judgment, think creatively, and consistently seek to contribute to those they support, our clients, and the firm at large by assuming greater responsibilities.

Key Responsibilities:

Administrative Support, Coordination and Communication:

· Work closely with Investment Directors and the Investment Team to keep them informed of commitments, responsibilities, and conflicts, following up proactively.

· Provide extensive calendar management, scheduling internal and external meetings with heavy coordination and attention to detail.

· Serve as a virtual support resource for MS Teams, Webex, and Zoom

· Manage and monitor MS Teams Channels for team requests.

· Communicate and ensure the Firm’s standards for formatting are applied to all correspondence, presentations, and materials.

· Prioritize and manage tasks with efficiency and discretion.

· Create and maintain Box files for the team.

· Prepare and reconcile timesheets, expense reports, and Amex statements.

· Pull manager comments, quarterly letters, and factsheets for the Investment Team.

· Maintain client contacts in Dynamics CRM and manage business contacts in Outlook.

· Support business development efforts and research backgrounds and bios as needed.

Travel and Meeting Management:

· Make complex international travel arrangements using a travel agency and Neo.

· Provide extensive trip planning and coordination with internal staff, clients, and external parties.

· Schedule conference rooms and provide meeting support in virtually and in person.

· Work with the Office Services team to support onsite client and team meetings.

Additional Responsibilities:

· Provide administrative coverage for Investment Directors and management staff during absences.

· Work with the Administrative Manager to mentor and train team members as needed.

· Perform special projects and assume responsibilities as assigned by the Administrative Manager or Practice Leadership Teams.

Qualifications:

· Proven experience in an administrative or secretarial role.

· Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook; Adobe Acrobat experience preferred.

· Familiarity with Box, Neo, MS Dynamics, MS Teams, Oracle, and WebEx is advantageous.

· Strong problem-solving and decision-making skills.

· Excellent organizational skills with the ability to manage competing tasks and prioritize effectively.

· Detail-oriented with strong writing and proofreading abilities.

· Ability to work independently and collaboratively, fostering productive relationships.

· Strong verbal communication skills and the ability to mentor others.

· High degree of confidentiality and service-oriented interaction.

· Eagerness to learn and adapt in a dynamic environment.

The firm is committed to the concept and practice of equal employment opportunity and will not discriminate against any employee or applicant on the basis of race, color, religion, age, sex, national origin, sexual orientation, gender identity, disability, or veteran status. It is expected that all employees will follow a similar policy toward their co-workers.

Employees of Cambridge Associates Ltd / GmbH or an affiliated firm, are prohibited from employment or other association with any company, organization, business, or other entity that is involved in any way with the securities or financial services industry except for those entities that are directly affiliated with Cambridge Associates Ltd/GmbH.

Employees are prohibited from acting as a Trustee or Director of, or accepting a similar position of responsibility with, any entity that is a client of or directly affiliated with a client of Cambridge Associates, Ltd/GmbH or any of its affiliated companies without prior written consent from the Chief Compliance Officer of Cambridge Associates, Ltd/GmbH.

Employees are prohibited from serving on the investment or finance committee of any company or organization with investable funds, or likely to develop investable funds, without prior written consent from the Chief Compliance Officer of Cambridge Associates, Ltd /GmbH.

If applying for the role, you need to inform the Recruiter if there are any potential conflicts with the above.