Senior Proposal Coordinator - Renfrew or Ellesmere Port

Altrad UK, Ireland & Nordics; Renfrew; On-site; GBP 42,000 - 54,000; Full time

Job summary

Altrad UK, Ireland & Nordics is seeking a Senior Proposals Coordinator to join in Renfrew or Ellesmere Port. You will coordinate the bid lifecycle, manage enquiries, and support the submission of EOIs, RFIs, and PQQs from receipt to submission.

Work closely with the Proposal Manager to ensure timely, accurate responses and maintain the proposal library for ongoing access by the Proposals team. Strong MS Office skills and team collaboration are essential.

Qualifications

• Strong organisational skills with ability to manage multiple tasks and deadlines.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with bid/proposal processes and client submissions.
• Ability to work independently and in a team.

Responsibilities

• Manage the Proposals mailbox and coordinate inquiries, tenders, PQQs, RFIs and EOIs.
• Prepare and coordinate EOI, RFI, PQQ and other client submissions by deadlines.
• Administer client portals including user accounts, access, and document uploads.
• Oversee paid industry and accreditation portals registrations, renewals and payments.
• Collaborate with Proposal Manager to coordinate bid actions and submissions.
• Maintain and develop the proposal library with current content and docs.
• Format tenders and client presentations to support high-quality submissions.

Skills

Well organized

Attention to detail

MS Office proficiency

Team player

Bid/proposals knowledge

Deadline driven

Tools

Microsoft Office

Job description

Altrad are currently recruiting for a Senior Proposals Coordinator to join the team based in Renfrew or Ellesmere Port.

The successful candidate will be responsible for providing coordination and support to the Proposals team, assisting with client enquiries and the preparation and submission of Expression of Interest (EOI), Request for Information (RFI), Pre-Qualification Questionnaires (PQQ) and Proposals from initial receipt through to submission, together with supporting the administration of client and industry portals.

Key Deliverables

• Manage the Proposals mailbox, coordinating incoming enquiries, tenders, PQQs, RFIs and EOIs, processing Non-Disclosure Agreements (NDAs) and ensuring opportunities are accurately recorded, monitored and progressed.
• Prepare and coordinate EOI’s, RFI’s, PQQ’s and other client submissions, ensuring responses are accurate, consistent and completed in line with client requirements and submission deadlines.
• Coordinate the administration of client portals, including maintaining user accounts and access, downloading tender and prequalification documentation, uploading submissions and managing client correspondence to ensure requirements and deadlines are met.
• Manage the administration of paid industry and accreditation portals, including registrations, accreditations, renewals, documentation, subscriptions and payments.
• Work closely with the Proposal Manager to coordinate the bid, managing actions, deadlines and the submission process.
• Maintain and develop the proposal library, supporting the review, updating and addition of new content and documentation to ensure information remains current and accessible.
• Provide coordination and support to the Proposals team as required, including formatting tenders and client presentations and supporting the delivery of high-quality client submissions.

Key Requirements / Qualifications

• Well organised and able to independently manage multiple tasks, priorities and deadlines
• Strong attention to detail
• Confident using Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Ability to work effectively as part of a team and build positive working relationships across the business.
• Good understanding of the bid and proposals process, with the ability to apply knowledge and experience effectively across a range of opportunities
• Ability to work under pressure and meet deadlines