Senior Project Secretary

Technip Energies; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

Technip Energies is seeking a Senior Project Secretary for a major Energy project based in London. The role requires extensive engineering experience and strong organizational skills to support project documentation, coordinate team activities, and enhance project execution for high-impact energy transition projects.

Qualifications

• Extensive relevant experience in a fast-paced engineering/construction environment.
• Excellent communication, interpersonal, and organizational skills.

Responsibilities

• Provide comprehensive administrative support to the Client and Project Manager.
• Assist in preparing project reports and managing documentation.
• Act as a central contact point for project correspondence.

Skills

Communication

Organizational Skills

Interpersonal Skills

Tools

Microsoft Office Suite

Job description

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Technip Energies is a world-leading engineering and technology player. We bring our clients game-changing projects to life and are committed to enhancing their performance. Our expertise includes a full range of design and project development services, from early engagement to delivery.

About Technip Energies . Operating Centre

Technip Energies UK Operating Centre ( UKOC) is a unique engineering contractor, combining the global strength of Technip Energies with strong local presence in the UK market. We are based in numerous locations across the UK, including London and Milton Keynes, with expertise to deliversizeable projects in the UK and abroad. Within the UK our focus is directed towardsthe energy market, including energy transition projects. Our people bring a diverse mix ofexpertise across our spectrum of operation. We operate across the project lifecycle from technologyand engineering, through construction, commissioning, operation & maintenance services. Further, UK OC is the project management consultancy centre of excellence for Technip Energies.

Job Purpose

We are seeking a highly organized and experienced Senior Project Secretary with excellent communication/administrative skills and proven ability to manage project documentation, coordinate team activities, and ensure efficient project execution. You will provide comprehensive support to Clients, Project Managers and Engineers on a major Energy project.

Key Responsibilities

• Project Support: Provide comprehensive administrative and secretarial support to the Client and Project Manager, including workload planning, leave management, staff training, and project progress reporting.
• Documentation Management: Assist Project Engineers in preparing project reports, PowerPoints, Word and Excel document formatting, expediting deliverables, and managing project documents according to filing and archiving procedures.
• Communication & Coordination: Act as a central point of contact for project correspondence, ensuring proper document processing, dispatch, and recordkeeping. Coordinate the preparation of project reports, presentations, and other documents.
• Team Leadership: Oversee the work of Project Secretaries and Junior Project Secretaries, facilitating regular team meetings and knowledge sharing initiatives.
• Project Completion & Improvement: Contribute to project closure activities and identify and document lessons learned for future project improvement.
• Additional Duties: Manage project mailboxes, PCB databases, take phone calls, book conference rooms, and assist with general project administration.

Minimum Qualifications:

• Extensive relevant experience in a fast-paced engineering/construction environment.
• Excellent communication, interpersonal, and organizational skills.
• Proficient in Microsoft Office Suite.

It is essential that applicants must have the right to work in the UK.

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“As an equal opportunity employer Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.”