Senior Project Administrator and Document Controller

Mitie Cleaning & Hygiene Services; Aldermaston; On-site; GBP 38,000 - 54,000; Full time

Benefits offered by this job

Salary Finance

Choices platform

MiDeals discounts

Cycle to work

Life cover

Enhanced pension contributions

Mitie Stars recognition

Training & development opportunities

Job summary

Mitie Cleaning & Hygiene Services in Aldermaston is seeking a Senior Project Administrator and Document Controller to support critical projects within the AWE Water Services Contract. You will maintain governance, document control and reporting, ensuring information remains secure, traceable and audit-ready throughout the lifecycle.

The role requires extensive experience in project administration within regulated environments, advanced Office 365 skills, and the ability to obtain necessary

Qualifications

• Significant experience in Project Administration, PMO, Project Coordination or Document Control within complex engineering, construction or regulated environments.
• Strong knowledge of document management processes, revision control, governance and reporting.
• Advanced Microsoft 365 skills, including Excel, Word, PowerPoint, Teams and SharePoint.
• Ability to obtain and maintain required security clearance.

Responsibilities

• Coordinate project governance activities, reporting, meetings, actions, risks and project controls information across multiple projects.
• Manage document control processes, ensuring all project documentation, records, submissions and communications are maintained in line with contract, security and compliance requirements.
• Support project teams with reporting, dashboards, commercial administration, document reviews, handovers and audit preparation.
• Maintain accurate project registers, trackers and records while ensuring information remains controlled, current and accessible.

Skills

Excellent communication

Minute-taking

Stakeholder management

Organisational skills

Tools

Office 365

Job description

Better places, thriving communities. Better places, thriving communities. Senior Project Administrator and Document Controller Location: Aldermaston Employment Type: Full Time At Mitie, our people are our greatest strength, and our promise is to create a place to work where you can thrive and be your best every day. We're looking for a Senior Project Administrator and Document Controller to support the delivery of critical projects within the AWE Water Services Contract. This is a key role responsible for maintaining project governance, document control, reporting and compliance processes, ensuring project information remains accurate, secure, traceable and audit-ready throughout the project lifecycle.

Role Responsibilities

• Coordinate project governance activities, reporting, meetings, actions, risks and project controls information across multiple projects.
• Manage document control processes, ensuring all project documentation, records, submissions and communications are maintained in line with contract, security and compliance requirements.
• Support project teams with reporting, dashboards, commercial administration, document reviews, handovers and audit preparation.
• Maintain accurate project registers, trackers and records while ensuring information remains controlled, current and accessible.

Required Qualifications

• Significant experience in Project Administration, PMO, Project Coordination or Document Control within complex engineering, construction or regulated environments.
• Strong knowledge of document management processes, revision control, governance and reporting.
• Advanced Microsoft Office 365 skills, including Excel, Word, PowerPoint, Teams and SharePoint.
• Ability to obtain and maintain required security clearance.

What We're Looking For

• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication, minute-taking and stakeholder management skills.
• Experience maintaining project registers, action trackers, risk logs and document management systems.
• High attention to detail with the confidence to challenge non-compliant processes and escalation issues when necessary.

What's In It For You?

• Opportunity to support major infrastructure and engineering projects within a highly regulated environment.
• Exposure to project governance, PMO, document control and stakeholder management at a senior level.
• Ongoing training, development and long-term career progression opportunities within Mitie.

Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Together our diversity makes us stronger.

Our market-leading offering provides you with benefits that suit your lifestyle.

• We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
• When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
• We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available.
• We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
• We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!
• Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
• We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Vishakanandhan Sivasellamuthu at [e-mail].

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