Senior Project Admin & Executive Support

Metlen; Newcastle upon Tyne; On-site; GBP 25,000 - 35,000; Full time

Job summary

Metlen Energy & Metals seeks an Administrative Assistant to support the Project Director and project team with efficient day‑to‑day operations. You will manage schedules, coordinate meetings, travel arrangements, and project documentation while maintaining professionalism and confidentiality.

The role requires experience in administrative/ project administration, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Experience in Administrative Assistant, Executive Assistant, Personal Assistant, or Project Administrator roles.
• Experience supporting senior managers, directors, or project leadership teams.
• Excellent organizational and time‑management skills.
• Strong written and verbal communication skills.
• High level of discretion when handling confidential information.
• Strong attention to detail and problem‑solving ability.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams).
• Experience within construction, engineering, energy, infrastructure, or major projects would be advantageous.
• A proactive, flexible, and professional approach to work.

Responsibilities

• Provide administrative support to the Project Director and wider senior leadership team as required.
• Manage complex calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements, accommodation, and itineraries.
• Organise meetings, workshops, and project reviews, including agenda preparation, minute taking, and action tracking.
• Prepare presentations, reports, correspondence, and other project documentation.
• Liaise with senior leadership teams across partner organisations, the client, and Metlen's Head Office in Athens.
• Support visitor coordination, site visits, and logistics for project meetings.
• Maintain accurate electronic and hard‑copy filing systems.
• Track actions, deadlines, and key deliverables to support project governance.
• Process expenses, purchase requests, and other administrative documentation as required.
• Support special projects and ad hoc administrative requests.

Skills

Organisational skills

Time management

Written & verbal communication

Discretion & confidentiality

Attention to detail

Problem solving

Proactive & flexible

Tools

Microsoft Office

Job description

Metlen Energy & Metals seeks an Administrative Assistant to support the Project Director and project team with efficient day‑to‑day operations. You will manage schedules, coordinate meetings, travel arrangements, and project documentation while maintaining professionalism and confidentiality.

The role requires experience in administrative/ project administration, strong organizational skills, and proficiency in Microsoft Office.