Senior Pharmacy Administration Assistant

East Kent Hospitals University NHS Foundation Trust; Ashford; On-site; GBP 24,000 - 26,000; Full time

Job summary

Join a dedicated pharmacy team at a leading NHS trust, where your administrative skills will play a crucial role in enhancing patient care. This position offers the opportunity to support various teams, including the Medicines Value Team and Education, Training, Learning and Development team. You will be responsible for managing administrative tasks, arranging meetings, and ensuring compliance with training requirements. If you are a proactive individual with a passion for healthcare and a knack for organization, this is your chance to contribute to a vital service within the community. Embrace a fulfilling career in a supportive environment focused on excellence in patient care.

Benefits

Flexible working

Qualifications

• Experience with Word and Excel is crucial for this role.
• Demonstrated organizational skills and ability to prioritize tasks.

Responsibilities

• Provide comprehensive administrative support to the Pharmacy Team.
• Maintain and update spreadsheets and monitor email accounts.

Skills

Word

Excel

Administrative support

Teamwork

Organizational skills

NHS experience

Education

Relevant qualifications in administration

Tools

Spreadsheets

Electronic platforms

Job description

Senior Pharmacy Administration Assistant

NHS AfC: Band 3

Main area: Pharmacy

Grade: NHS AfC: Band 3

Contract: Permanent

Hours: Full time

• Flexible working

37.5 hours per week

Job ref: 344-6974DCB

Site: William Harvey Hospital

Town: Ashford

Salary: £24,071 - £25,674 per annum

Salary period: Yearly

Closing: 03/01/2025 23:59

Job overview

We are looking for a dedicated, enthusiastic, and dynamic individual to join our Pharmacy admin team. Working closely with our teams, our Medicines Value team, and Education, Training, Learning and Development team, the post holder will play a vital role in helping the pharmacy teams to provide the best possible service for patients within East Kent.

This post is designed to provide comprehensive administrative and clerical support to the Pharmacy Team working closely with the Medicines Value Team and Education, Training, Learning and Development team (ETLD).

The General Pharmaceutical Council (GPhC) requires that all staff working in pharmacy are appropriately trained for the role they undertake. The post holder will support the ETLD team to ensure that the minimum training requirements are met.

Main duties of the job

To provide comprehensive administrative and clerical support to the Pharmacy Team working closely with the Medicines Value Team (MVT) and Education, Training, Learning and Development team (ETLD).

Working for our organisation

We are one of the largest hospital trusts in England, serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference’. We’re looking for compassionate people to be part of our improvement journey for the patients, families, and carers we care for every day.

Detailed job description and main responsibilities

Administrative support to the department including Drugs & Therapeutic Advisory Group and Antimicrobial Stewardship group that requires arranging meetings, minute taking, updating action logs and spreadsheets, composing letters.

Monitor generic email account; assess all enquiries received ensuring queries are appropriately actioned.

Maintain and update spreadsheets.

Support the Medicines Value Team with administrative tasks such as transfer of information onto electronic platforms, running audit reports.

Education, Training, Learning and Development (ETLD) Team duties:

• Administrative support to the ETLD department including taking minutes for our Local Faculty Group (LFG) meetings and other education-related meetings.

• Monitor generic ETLD email account ensuring queries are actioned and referred to the ETLD team.

• Maintain and update spreadsheets linked to the departmental training plan and training requirements for the department.

• Help collate data required for a monthly performance review meeting.

• Support the ETLD team with other administrative tasks including formatting newsletters, sending out invites to training sessions, making room bookings, adding requisitions to business world, and running reports.

Person specification

Qualifications and training

• Please detail any qualifications or training that you have relating to Word, Excel, and other software packages and describe how you have used these in your current or previous roles.

Skills and Knowledge

• Describe your experience of working for and within a team.
• Describe your previous experience of working within a busy administrative environment.

Personal attributes

• Give an example of when you have used organisational skills.

Skills and experience

• Give an example of when you have had to prioritise workload to meet deadlines.
• Describe any previous NHS/medical secretary experience.

Governance

• Basic knowledge of legislation regarding medicine.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020.

Name: Sue Jones

Job title: Deputy Chief Pharmacy Technician

Email address: [e-mail]

Telephone number: 01227868711

Additional information: Sam Coombes, Lead Medicines Information Technician and Sustainability lead ([e-mail])