Senior Operations Event Executive

This is Beyond, Ltd.; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a vibrant B2B events company as a Senior Operations Executive, where you’ll support high-profile events and ensure seamless execution. This role offers the chance to develop essential event management skills while collaborating with passionate professionals. You’ll be at the heart of operations, managing logistics, vendor relationships, and on-site delivery. With a commitment to creativity and excellence, you’ll help create immersive experiences that redefine industry standards. Enjoy a hybrid working model and be part of a team that values diversity and innovation in every event.

Benefits

Pension Scheme

Hybrid working arrangement

Health Cash Plan/BUPA coverage

Ongoing Learning & Development opportunities

Bonus Earning Potential

Social Events

Travel Opportunities

Qualifications

• 2-4 years of experience in operational or event support roles.
• Strong organisational and multitasking skills are essential.

Responsibilities

• Assist in managing operational tasks for various events.
• Support logistics coordination and ensure adherence to standards.
• Contribute to enhancing the event experience for delegates.

Skills

Event Management

Logistics Coordination

Vendor Management

Communication Skills

Problem Solving

Microsoft Office Suite

Google Suite

Organisational Skills

Education

Degree in Business Administration

Degree in Event Management

Degree in Hospitality

Tools

Microsoft Office Suite

Google Suite

Job description

Senior Operations Event Executive, L.E Miami & SET

Who we are:

This is, This is Beyond; a fast-moving, fast-thinking, vibrant B2B events company. We have grown from an ambitious start-up to a global leader in creating innovative and ground-breaking marketplace and thought-leadership events. Our events reshape industries into inspired communities one immersive experience at a time.

Today our portfolio is made up of both revolutionary and category-smashing global travel trade shows, along with a fast-growing luxury membership club for the who’s who of luxury movers and shakers. We are obsessive about curating just the right crowd because there’s no substitute for great chemistry. Plus, we’re allergic to boring formats. So, expect exclusivity, expect inspiration, expect imaginative, immersive experiences that don’t feel like work! That’s exactly why they’re great for business.

The role:

We are looking for a Senior Operations Executive to support the smooth execution of two of This is Beyond’s high-profile events, LE Miami and SET. This is an exciting opportunity to be at the heart of our operations team, assisting with event logistics, vendor management, and on-site delivery. You’ll play a key role in ensuring our events run seamlessly from start to finish—taking charge of the details, while collaborating with multiple teams to deliver a world-class experience.

As the Senior Operations Executive, you will develop core event management skills and make a significant contribution to operational excellence. This is your chance to work alongside a team of passionate professionals and be a part of events that set new standards in the industry.

What you will do:

Operational Event Execution:

1. Assist in managing daily operational tasks for multiple formats/events including conferences, marketplaces, and parties that take place over the course of the show/s.
2. Take ownership of any events or projects you are assigned to lead.
3. Support logistics coordination (e.g. venue management, signage, supplier liaison).
4. Create and maintain detailed event schedules, project plans, status sheets, and track progress to deadlines.
5. Ensure adherence to brand guidelines and operational standards.
6. Work closely with the Senior Operations Event Producer/ Head of Operations to implement event plans.
7. Support the team in contributing ideas to creative proposals, mood boards, and experiential activations.
8. Support on-site with event delivery, installation, and de-rig.

Compliance and Safety:

1. Support the implementation of health and safety plans and risk assessments.
2. Assist in ensuring compliance with relevant regulations.

Enhancing Event Experience:

1. Contribute to improving the event experience for delegates and event leaders.
2. Support team members in delivering last-minute requests and responding to unexpected challenges.
3. Research into new creative trends and latest technology.
4. A natural eye for quality, creativity, and unique experiences. Bringing a passion for delivering high-end, unique touches that elevate events.

Performance & Team Contribution:

1. Demonstrates a proactive and creative approach to problem-solving while contributing positively to team collaboration and morale.
2. Consistently meets deadlines and achieves assigned tasks efficiently and effectively.
3. Communicates and collaborates with departments such as Sales, Marketing, Central Marketing, Creative, and all relevant internal stakeholders.

What you will need:

1. A minimum of 2-4 years’ experience in an operational or event support role.
2. A degree in Business Administration, Event Management, Hospitality, or a related field.
3. Strong organisational, multitasking, and communication skills.
4. A collaborative approach to problem-solving, with a can-do attitude and ability to work under pressure.
5. Proficiency in Microsoft Office Suite and Google Suite.
6. Flexibility and the willingness to work outside of regular hours, as required.

Benefits: Enjoy a range of benefits, including: Pension Scheme, Hybrid working arrangement, Health Cash Plan/BUPA coverage, Ongoing Learning & Development opportunities, Bonus Earning Potential, Social Events & Travel Opportunities.

Position Type: Permanent, with a 4-day working week. Our hybrid model includes 3 days in the office (located in Shepherd's Bush), 1 day working from home, and every Friday as a non-working day as standard.

Diversity & Inclusion: At This is Beyond, we're dedicated to fostering an inclusive workplace where diversity is celebrated. We prohibit discrimination and harassment based on factors such as race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

How to Apply: Ready to join our team? Explore all our available career opportunities and apply by visiting our careers site at careers.thisisbeyond.com. Connect with our network and discover how you can contribute to our exciting journey!

Deadline for Applications - 20th January 2025